Accounting, Administrative Skills, Budget Management, Budget Reporting, Budgeting, Calendar Management, Communication Skills, Customer Support/Service, Database Programming, Documentation, Emergency Procedures, Equipment Maintenance/Repair, Expense Tracking, File Maintenance, High School Diploma, Interpersonal Skills, Inventory Management, Medication Administration, Nursing, Office Equipment, Operations Management, PC (Personal Computer) Systems, Peripheral Hardware, Plan Meetings, Presentation/Verbal Skills, Process Sheet, Purchase Orders, Record Keeping, Service Level Agreement (SLA), Spreadsheets, Time Tracking, Word Processing, Writing Skills
Job Title: Principal's Secretary
Exemption Status/Test: Nonexempt
Reports to: Principal
Date Revised: 7/2023
Dept./School: Summit Leadership Academy
Pay Grade/Days: Clerical 2/ 226
Primary Purpose:
Ensure efficient operation of the school administrative office and provide clerical services for the school's administrative staff.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Proficient keyboarding and file maintenance skills
Ability to use software to develop spreadsheets, databases, and do word processing Ability to maintain accurate and auditable records
Knowledge of basic accounting principles
Ability to follow verbal and written instructions
Ability to perform a variety of tasks often changing assignment on short notice
Effective organizational, communication, and interpersonal skills
Experience:
1 year secretarial experience
Major Responsibilities and Duties:
Records, Reports, and Correspondence
- Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements.
- Maintain teachers, para and substitute attendance. Monitor and process time sheets, supplemental pay, leave requests, comp time, absence documentation and reports. Compile information and submit to the central office according to established procedures and deadlines.
- Maintain the school calendar of events.
- Schedule meetings, appointments and maintain a calendar for principals.
Accounting and Inventory
- Prepare and make cash deposits for activity account(s).
- Assist with campus budget preparation and maintain accurate records of expenditures. Monitor budget balances and report to the Principal as requested.
- Prepare requisitions and process purchase orders; receive, store, and issue supplies and equipment.
- Maintain inventory of equipment and supplies.
Other
- Assist administrative staff with planning, preparation, and setup of faculty meetings and campus activities.
- Sort, distribute, or deliver mail and other documents.
- Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.
- Maintain confidentiality.
- Follow district safety protocols and emergency procedures.
- Use a positive approach in all customer service transactions
Supervisory Responsibilities:
- Monitor the work of campus clerical staff.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.