Privacy Coordinator

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Functional Title: Privacy CoordinatorJob Title: Program SpecialistV Agency: Dept of State Health ServicesDepartment: HIV STD SectionPosting Number: 13037Closing Date: 02/20/2026Posting Audience: Internal and ExternalOccupational Category: Healthcare SupportSalary Group: TEXAS-B-21Salary Range: $4,523.16 - $5,888.50Pay Frequency: MonthlyShift: DayAdditional Shift: Telework: Not Eligible for TeleworkTravel: Up to 15%Regular/Temporary: RegularFull Time/Part Time: Full timeFLSA Exempt/Non-Exempt: NonexemptFacility Location: Job Location City: AUSTINJob Location Address: 201 W HOWARD LN STE 200Other Locations: AustinMOS Codes: 16GX,60C0,611X,612X,63G0,641X,712X,86M0,8U000,OS,OSS,PERS,YN,YNS

Brief Job Description: Performs consultative services and technical assistance for the daily operations of the HIV/STD Section Privacy and Security work under the general direction of the Operations Director with minimal supervision. As the Privacy Coordinator for the HIV/STD Section, the position serves as the liaison to staff, government agencies, local responsible parties within HIV/STD's community partners, Public Health Regions, DSHS Privacy Officer and program contractors and staff to ensure oversight and security of program's data and client information.

This position works in the HIV/STD Section's Communications and Policy Group, ensuring that applicable state and federal privacy, security and confidentiality laws and guidelines are adhered to by internal staff at the Section as well as external contractor staff. Leads Section response for privacy incidents reported to HIV/STD regarding HIV/STD Data.

Works with training specialist to develop instructor-based and web-based training modules on HIV/STD security and confidentiality standards. Conducts security/confidentiality training for DSHS program staff, IT staff, and program and technical contractors. Provides consultation and technical assistance to staff located at the central office and at remote sites.

Develops and revises DSHS TB/HIV/STD security policies and procedures as needed. Makes recommendations and develops standards and workflows relating to the security and recovery procedures for the Section's information systems. Performs security reviews of program spaces and contractor facilities across the State.

Assists in the writing of federal grants. Works under minimal supervision with considerable latitude for the use of initiative and independent judgment.

Essential Job Functions (EJFs):

1. Responding promptly to suspected privacy incidents in coordination with DSHS/HHSC privacy office staff and affected local responsible parties (LRPs).

2. Gathering pertinent information about incidents and documenting each incident in reports, following up when necessary.

3. Working with privacy office and legal staff to report incidents determined to be violations of confidentiality to program-specific regulatory authorities.

4. Assist with closing out incidents reports, documentation of solutions, completing forms and retaining forms.

5. Developing, conducting, and updating annual privacy/security training for the DSHS HIV/STD Section and its contractors in coordination with training specialist.

6. Assuring annual training of Section staff takes place and confidentiality forms are completed.

7. Working with LRPs to ensure annual training takes place in the field.

8. Ensuring training modules are updated annually to reflect updates from privacy incidents received, changing technology, and federal/state requirements.

9. Conducting privacy/security walk-through visits of program space and contractor offices to identify, document, and make recommendations for the remediation of conditions that are not in compliance with current federal and state privacy and security guidelines.

10. Providing guidance to LRPs and Section staff to conduct security/confidentiality monitoring activities in lieu of visits.

11. Developing policies, procedures and workflows that address emergent section business needs concerning security and confidentiality.

12. Identifying gaps and propose solutions as needed.

13. Completing confidentiality/security-specific section of grant applications and reports.

Knowledge, Skills and Abilities (KSAs):

1. Knowledge of:

   • Public security policies
   • Applicable laws, policies, and standards governing security, privacy and confidentiality of protected health information
   • HIV/STD and/or Viral Hepatitis programs and related public health practices
   • Basic information technology operations and data security protocols

2. Skill in:

   • Facilitation, liaison and advocacy techniques and practices
   • Training and educating groups and individuals
   • Developing training and informational materials for health care providers
   • Public speaking and presenting
   • Writing and editing
   • Researching, analyzing, and interpreting policies
   • Using MS Office Suite applications (e.g. Word, Excel, Access, Outlook, PowerPoint, Publisher, etc.)
   • Using MS Smartsheets

3. Ability to:

   • Provide technical advice on adherence to appropriate policies and procedures
   • Communicate ideas clearly and concisely, both written and orally
   • Devise solutions to administrative and fiscal barriers and problems
   • Meet strict deadlines, working under pressure with multiple projects and changing priorities
   • Gather, assemble, correlate and analyze facts
   • Prepare comprehensive, accurate reports
   • Anticipate, analyze and solve problems
   • Be an effective team member
   • Manage the workload and attend work regularly

Registration, Licensure Requirements or Certifications: N/A

Initial Screening Criteria:

• Bachelor's degree or four years of experience information security, health data, public administration or other relevant field.
• Graduate degree in public health, public administration, or related field or additional three years of relevant experience preferred.
• A minimum of two years of experience working for a public health department, local or state government preferred.
• Experience developing and supporting policies, creating training materials and updating training materials.

Additional Information: Proficiency/Skills Test: Applicants selected for interview may be required to complete a proficiency/skills test at the time of the interview (e.g., Excel or professional writing sample).

Work Hours and Location Note: Applicants must have the ability and willingness to work core business hours, Monday through Friday from 8:00 AM - 5:00 PM. Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. This position is based in-person at offices located in Austin, Texas.

Application/Resume Notes: Resumes will not be accepted in lieu of an application but may be provided as supplemental materials. All fields on the application must be filled in completely. Applicants must provide information relevant to the experience required for this position in the job history sections of the application.

Employment References Note: If selected, a candidate must be able and willing to provide current and previous work references before a final offer of employment is extended.

Salary Note: Agency salary policy, budget, and candidate's qualifications will dictate the final salary offer.

Visa Sponsorships Note: Must be legally authorized to work in the U.S. without sponsorship.

Active Duty, Military, Reservists, Guardsmen, and Veterans: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified for this position. For more information see the Texas State Auditor's Military Crosswalk at https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/.