Private Events Day of Coordinator (Part-time)

Private Events Day Of Coordinator - Weddings & Hospitality (Part-time)

Reports to: Private Event Manager 

Location: Cincinnati, Ohio

Contract Type: Part-time

Hours: 10-15 Hours/ Event Weekend (Friday, Saturday, Sunday)

Compensation: $25.00/ Hour 

Company Overview: 

Rhinegeist Brewery is a regional craft brewery based in the historic Over-The-Rhine in downtown Cincinnati, Ohio. We have built a strong and dedicated team of employees that believe in the power of beer to bring people together, create fantastic ideas, and build a community. Our unique group of employees believes that it is our responsibility to make inspiring beverages and cultivate memorable experiences. We strive to find high-quality, creative solutions with a fierce spirit of independence as we grow. At Rhinegeist, we welcome all people and thrive on a variety of backgrounds, perspectives, and skills. We are proud to be an Equal Opportunity Employer.

Position Summary: 

Our Private Events team is expanding! We are looking for a personable, organized, and detail-driven Private Event Coordinator to join our hospitality team. This position is ideal for someone with a passion for creating unforgettable experiences and the ability to manage multiple moving parts with grace and professionalism. This role is ideal for someone who thrives in a hospitality environment and is passionate about curating exceptional guest experiences. You will play a hands-on role in coordinating wedding ceremonies, receptions, and private events at our venue, supporting clients from planning to execution.

Essential Functions:

• Act as the main point of contact for clients (prior to the event and for day of) planning private events. 
• Provide on-site support during events to manage setup, troubleshoot issues, and ensure smooth operations and service. 
• Communicate with caterers, florists, photographers, and entertainment providers to ensure seamless service delivery.
• Oversee event setup, vendor arrivals, guest flow, and tear-down, ensuring a smooth experience for all involved.
• Work with internal teams (Event Manager, Event Coordinators, Beverage & Event Assistant, Bar Staff, Preparation &  Maintenance team) and external vendors to ensure seamless event execution. 
• Orchestrate ceremony rehearsals and day-of-event coordination.
• Follow detailed event timelines and floor plans based on client preferences and venue logistics.
• Serve as a calm and confident point of contact for clients, vendors, and guests during events.
• Maintain accurate records, contracts, and communication logs.
• Provide post-event feedback and help identify areas for improvement.
• Ensure compliance with all safety, health, and legal regulations