Probate Paralegal

Goines Law is an estate planning and probate law firm in Colorado Springs, Colorado, dedicated to helping individuals and families navigate important decisions surrounding their futures, their loved ones and their estates. The firm provides legal guidance in estate planning, probate, trust administration, guardianship, conservatorship and related matters, with an emphasis on making complex legal processes understandable and manageable for clients. Goines Law takes a personalized approach to its work, recognizing that clients often come to the firm during significant or difficult periods in their lives.

The firm is built around honesty, integrity and compassion, with a genuine commitment to treating clients with care, respect and patience. Goines Law values a collaborative team environment where each person plays an important role in providing thoughtful, responsive service. For professionals who take pride in their work, value meaningful client relationships and want to contribute to a team that places clients at the center of its practice, Goines Law offers an opportunity to make a meaningful difference in the lives of the individuals and families it serves.

Position Summary

The Probate Paralegal provides comprehensive legal support throughout the probate and estate administration process. Working closely with attorneys, clients, courts and other members of the legal team, this position supports probate matters through client intake, case preparation, legal drafting, court filings, case management and client communication. The Probate Paralegal prepares probate pleadings, correspondence, deeds, affidavits and other legal documents, coordinates court filings, monitors deadlines and tracks case progress to ensure matters remain organized, deadlines are met and cases progress efficiently. This position gathers and maintains client and estate documentation, follows up on outstanding information, assists attorneys with case preparation and communicates with clients regarding case status, documentation and next steps. The Probate Paralegal manages multiple matters simultaneously while maintaining accurate case records, protecting confidential information and providing timely support to the legal team. Success in this role requires exceptional organization, attention to detail, communication and follow-through, along with the ability to work collaboratively, respond well to direction and feedback and provide professional, compassionate client service.

Salary - $55,000 - $70,000

Working Hours

• M 8:00 am – 5:00 pm, Onsite
• T 8:00 am – 5:00 pm, Onsite
• W 8:00 am – 5:00 pm, Onsite
• T 8:00 am – 5:00 pm, Onsite
• F 8:00 am – 12:00 pm, Optional Remote

Holidays - Paid holidays observed in accordance with the federal holiday calendar

Perks

• Flexible work schedule may be requested after 90 days of successful employment
• QSEHRA health benefit of up to $600 per month
• SEP IRA contribution of up to 25% of salary annually beginning in the third year of employment
• 10 days of paid time off and 48 hours of paid sick time per year

Minimum Requirements 

• Bachelor’s degree from an accredited university preferred but not required.
• Law firm experience preferred.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Proficiency in Microsoft Office.
• Ability to work effectively within a team while demonstrating receptiveness to direction and feedback.
• Dependable, motivated and committed to producing high-quality work.
• Valid driver license with acceptable driving record.

Expectations

• Prepares and drafts probate and guardianship pleadings, petitions, applications, notices and other legal filings under attorney direction.
• Drafts correspondence, emails and other communications to clients, courts, attorneys and other parties.
• Coordinates client intake, including gathering information and documentation necessary to open and administer probate matters.
• Schedules client meetings, consultations, hearings and other appointments.
• Prepares deeds, affidavits, waivers, notices and other estate-related documents.
• Handles and coordinates court filings, ensuring documents are complete, accurate and submitted in accordance with applicable deadlines and requirements.
• Monitors case deadlines, court dates, filing requirements and other important probate milestones.
• Tracks the progress of assigned probate matters from initiation through completion and maintains accurate case records.
• Communicates with clients regarding case status, outstanding documentation, deadlines and next steps.
• Requests, collects and organizes documents and information from clients, beneficiaries, financial institutions, government agencies and other relevant parties.
• Reviews documents for completeness, accuracy and consistency prior to attorney review and filing.
• Maintains organized electronic and physical case files in accordance with firm procedures.
• Assists attorneys with preparation for hearings, conferences and other probate proceedings.
• Communicates with courts, court clerks, opposing counsel, title companies and other professionals as directed.
• Follows up on outstanding filings, court correspondence, client documentation and other case requirements.
• Maintains calendars and case management systems to ensure deadlines, appointments and follow-up items are properly tracked.
• Assists with estate administration and the completion of matters, including preparation of final documents and required filings.
• Identifies missing information, potential issues and upcoming deadlines and communicates them promptly to the appropriate attorney or team member.
• Maintains strict confidentiality of client information, estate records and other sensitive matters.
• Supports attorneys and other team members with administrative and legal tasks as needed.
• Performs other duties, tasks and special projects as assigned.

The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental or similar duties which may be required from day-to-day. The candidate selected for employment will be required to submit to a criminal background check, education verification and drug test.  Contact us at (210) 679-4879 if you have any questions.