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Department: Secretary of State / Maine State Archives
Division: Archives
Schedule: 15 hrs., Monday - Friday
Grade: 16
Salary:$17.69 - $24.27
Job Close Date: May 15, 2026
Join Our Team at the Department of the Secretary of State
At the Department of the Secretary of State, we are a team dedicated to providing efficient and exceptional service to our community. We prioritize work-life balance and offer great benefits to support our team in achieving professional success while maintaining personal well-being. Join a team that fosters a culture of teamwork, integrity, and continuous improvement, offering opportunities for growth and making a meaningful impact on the lives of our citizens.
Are you ready to make a difference?
We are looking for dedicated and collaborative individuals who thrive in a dynamic, growth-focused environment. If you are passionate about making a difference, driving success, and being part of a positive team culture, we want you on our team.
About the Position:
The Maine State Archives, a branch of the Department of the Secretary of State, is seeking candidates for the part-time position of Processing Archivist I within the Archives Services Division. The responsibilities of this essential role include accessioning and processing both paper and digital archival collections, creating finding aids and catalog entries, and scanning archival documents in accordance with industry standards. The Processing Archivist I will work with older archival collections that have not been processed, as well as with modern collections newly transferred to the State Archives. Additionally, this role involves posting historical materials online for public access and maintaining ArchivesSpace catalogue entries according to descriptive standards. The Processing Archivist I also evaluates and improves the storage of archival materials to ensure proper preservation. Work is carried out with limited supervision. The work schedule is 15 hours per week between Monday and Friday.
The Maine State Archives strives to make the historical records of Maine State Government widely accessible to the public.The mission of the Maine State Archives is to make the operations of state and local government more efficient, more effective,and more economical through records management by preserving and providing access to the public the permanent historical records of Maine in our custody.
What We're Looking For:- Team Collaboration: Ability to work effectively within a team, contributing to shared goals and helping others succeed.
- Communication Skills: Clear and effective communication with colleagues, management, and stakeholders to ensure alignment and clarity.
- Adaptability: Willingness and ability to adapt to changing priorities, processes, and technologies.
- Problem-Solving: Strong critical thinking skills to identify issues and propose innovative solutions.
- Attention to Detail: A focus on accuracy and thoroughness in completing tasks and managing responsibilities.
- Professionalism: Maintain a positive and respectful work environment through thoughtful, courteous interactions.
Key Competencies We Value:- Emotional Intelligence: Ability to understand and connect with others, showing empathy while maintaining professionalism and accountability.
- Conflict Resolution & Feedback: Skill in managing difficult situations and offering constructive feedback with tact and respect.
- Time Management: Strong organizational and multitasking abilities to balance various responsibilities effectively.
- Commitment to Excellence: Dedication to achieving high standards in service delivery and personal work performance.
- Continuous Improvement: A mindset focused on improving processes, learning new skills, and supporting team development.
In this role, you will: - Arrange, process, and preserve archival collections following professional standards to ensure intellectual control of and public access to state records.
- Utilize ArchivesSpace and related databases, ensuring metadata consistency, discoverability, and st