Processor, Accounts Payable

• Health/Rx
• Dental
• Vision
• Flexible and health spending accounts (FSA/HSA)
• Supplemental life insurance
• 401(k)
• Paid time off
• Paid sick time
• Short term & long term disability coverage (STD/LTD)
• Employee stock ownership (ESOP)
• Holiday pay for company designated holidays

At KeHE, we’re obsessed with creating solutions, unboxing potential, and serving others – and it all starts with you. As an employee-owned distributor of natural and organic, specialty, and fresh products, we’re committed to making a positive impact and scaling our success together. With a culture that fosters development and opportunity, you’ll be embarking on a career that’s moving forward. When you join KeHE, you’re becoming part of a team that is a force for good.

The Accounts Payable Processor is responsible for ensuring thatTrademark Transportation pays the right amount at the right time, only when authorized, with supporting documents on file. The role will be primarily responsible for processing incoming invoice documentation, validating the accuracy of charges, and initiating payment on schedule. The role will be part of a team that handles other administrative processes as assigned.  As with all positions at KeHE Distributors, we expect that all actions will be consistent with KeHE’s Mission, Vision, and Values.

DUTIES, TASKS AND RESPONSIBILITIES:

• Processes carrier paperwork including freight bills, bills of lading, and accessorial receipts to be uploaded into the transportation management system. Identifies missing documentation and follows procedure to ensure its collection.
• Validates load and order information following procedure, ensuring accuracy of costs, reference numbers, and counts. Uploads supporting documentation into transportation management system.
• Administers freight bill audit review and resolution.
• Interact professionally with carriers, vendors and others over the phone and by email as required to resolve missing paperwork, aging balances, account discrepancies, and other administrative issues.
• Processes vendor payments and employee expense reimbursement requests promptly and accurately, adhering to accounts payable procedures, invoice approval policies, and payment methods and terms.
• Maintains carrier, vendor, and other payee records in transportation management system and accounting software.
• Other duties and projects as assigned.

SKILLS, KNOWLEDGE AND ABILITIES:

• Ability to work with numbers, facts, and details, perform analysis, and report results.
• Ability to handle a high volume of repetitive tasks with superior attention to detail and accuracy in data entry and record-keeping.
• Ability to manage the schedule and timely completion of multiple concurrent priorities.
• Ability to recognize processing inconsistencies, data discrepancies, or other issues, and work with others to resolve effectively.
• Ability to communicate effectively with internal and external stakeholders.
• Proficiency in QuickBooks and Microsoft Excel.
• Typing speed of 50 words per minute and 10-key by touch.

EDUCATION AND EXPERIENCE:

• High school diploma or GED required.
• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• 3+ years of experience and demonstrated superior understanding of reading bills-of-lading and accurately validating proof-of-delivery.
• 3+ years of experience in office administration, processing freight bills, payment processing, or accounts payable.

PHYSICAL REQUIREMENTS:

• These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job.