Accounts Payable, Administrative Skills, Bidding, Billing, Business Administration, Communication Skills, Documentation, High School Diploma, Multitasking, Organizational Skills, Presentation/Verbal Skills, Printing, Purchase Orders, Purchasing/Procurement, Record Keeping, Spreadsheets, Time Management, Training/Teaching, Tuition Fees, Vendor/Supplier Selection, Word Processing, Writing Skills
id='p882_'>Procurement - Accounts Payable Clerk JobID: 882
Position Type:
Secretarial/Clerical/Accounts Payable
Date Posted:
6/16/2026
Location:
BHP District Office, Blackwood NJ 08012
Closing Date:
06/30/2026
Additional Information: Show/Hide
The Black Horse Pike Regional School District has an opening for an Accounts Payable Clerk at the District Office.
QUALIFICATIONS:
- High School Diploma or Equivalent.
- Understanding of the New Jersey procurement and bidding process.
- Working knowledge of computer applications including spreadsheets and word processing.
- Ability to multi-task and handle multiple deadlines.
- Strong verbal and written communication skills.
REPORTS TO: School Business Administrator
JOB GOAL: To ensure that products and services are purchased according to New Jersey
procurement rules and that District bills are paid in a timely manner.
PERFORMANCE RESPONSIBILITIES:
- Assist in ensure that all purchases are made according to New Jersey procurement Guidelines.
- Assist in printing purchase orders and send appropriate copies to vendors and District employees.
- Assist Procurement Accounts Payable Coordinator with all aspects of accounts payable, including matching invoices to purchase orders and processing payments.
- Maintain spreadsheets for payments and voided checks, file paid vouchers.
- Assist with the generation of the Bill List and review before submission.
- Print/copy checks: record the date and check number on each purchase order.
- Assist with obtaining the documentation (Form W-9 and NJ BRC) for and creating new vendors in CSI.
- Assist in the processing of student activity purchase orders and corresponding payments.
- Assist with the Form 1099 preparation and distribution.
- Assist the Business administrator at bid openings.
- Assist with maintaining records, attendance, transportation, billing for Out-of-District tuition students and bedside instruction students.
- Handle correspondence, filing, and general duties.
- Other tasks assigned by the Business Administrator or Assistant Business Administrator.
TERMS OF EMPLOYMENT: Twelve (12) months.
EVALUATION: Performed annually by the School Business Administrator
Salary based on education and experience on the District Salary Guide - $39,000 - $77,611.
This position includes the following: Health Benefits, Dental Benefits, EAP Services, Access to Wellness and Discount Programs
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Black Horse Pike Regional School District