Position Information
Functional TitleProcurement - Administrative Support Specialist
Recruitment Category TypeStandard
Functional CategoryProcurement & Supplier Diversity
GradeTC.01
FLSA StatusNon-Exempt
Requisition Number26-0264
Number of Vacancies1
Job LevelNon-Management
Job CodeN/A
Job Description Summary
Organization NameProcurement
Reports toDivision Manager, Procurement - Operations & Administration
Full or Part TimeFull Time
If Part Time how many hours per week
Regular or TemporaryTemporary
Position End Date (if temporary)
Work Schedule
Monday – Friday
8:00 am – 5:00 pm
Position LocationLaurel
Position Summary Information
General Summary
This is a non-merit system temporary position. The temporary assignment will not exceed 12 months.
TheProcurement Administrative Support Specialistprovides administrative and operational support to the the Procurement Sr. Manager and supports staff responsible for the procurement card (P-Card) program, procurement training, vendor engagement, and procurement business analytics and reporting.
Essential Functions
Coordinate and maintain division records, files, and documentation related to procurement operations
Prepare correspondence, reports, presentations, and meeting materials
Schedule meetings, coordinate logistics, and track action items for division initiatives
Assist with document management, records retention, and procurement administrative processes
Provide administrative support for the P-Card program, including maintaining cardholder records and documentation
Assist with account creation and training for new cardholders and program participants
Support tracking and monitoring of P-Card program compliance documentation
Coordinate communication with cardholders and department representatives regarding program requirements
Assist with coordination and administration of procurement training programs and workshops
Maintain training schedules, attendance records, and training materials
Support communication efforts related to procurement policies, procedures, and system updates
Assist in preparing training resources, guides, and internal communications
Assist with compiling procurement data and preparing routine reports and dashboards
Support data tracking related to procurement activities, program performance, and operational metrics
Maintain spreadsheets and databases used for procurement reporting and analysis
Assist in identifying trends and preparing summary information for management review
Provide cross-functional administrative support to all sections within the Operations and Administration Division
Assist with vendor engagement activities, including coordinating communications, maintaining vendor information, and supporting outreach efforts related to procurement programs and initiatives
Respond to internal inquiries related to procurement administrative processes
Assist with special projects and initiatives as assigned by the Division Manager
Other Functions
Performs other related duties as assigned.
Work Environment And Physical Demands
Business casual office environment
Required Knowledge, Skills, And Abilities
Organizational and time management skills
Attention to detail and accuracy
Written and verbal communication
Customer service and internal stakeholder support
Data management and reporting support
Ability to work collaboratively across teams
Strong organizational and communication skills
Ability to manage multiple priorities and maintain attention to detail
Minimum Education, Experience Requirements
High School diploma or equivalent
4+ years of administrative assistant experience including proficiency in Microsoft Office Suite applications
Additional Requirements
Completion of the WSSC Water Financial Disclosure statement within 30 days of employment and annually thereafter
Preferences
Experience supporting procurement, finance, or government administrative operations
Experience supporting procurement card (P-Card) programs or financial compliance processes
Experience with data tracking, reporting tools, or business analytics
Familiarity with procurement systems or enterprise resource planning ( ERP ) systems
SalaryCommensurate with education and experience
Posting Detail Information
EEO Statement
WSSC Water is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees without regard to race, color, religion, sex (including pregnancy and related conditions), gender identity or expression, sexual orientation, national origin, age, disability, genetic information, veteran status, marital status or any other characteristic protected by federal, state, or local law. We make employment decisions based on merit, qualifications, and business needs.
Reasonable Accommodations: WSSC Water provides reasonable accommodations to qualified individuals with disabilities and to individuals with sincerely held religious beliefs, practices, or observances, in accordance with applicable law. Applicants who require assistance or an accommodation during the application or hiring process should contact us atada@wsscwater.com
Close Date07/17/2026
Open Until FilledNo
Special Instructions to Applicants
Additional Information
All applicants selected will be subject to drug screening and a background check/verification.
Eligible applicants will be reviewed for consideration after 7/17/26.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Yes
No
Yes
No
Are you an eligible veteran of any branch of the armed forces who has received an honorable discharge or Certificate of Satisfactory Completion of Military Service, the spouse of an eligible veteran who has a service-connected disability or the surviving spouse of a deceased eligible veteran?
Yes
No
Applicant Documents
Required Documents
Optional Documents