Procurement Analyst

Procurement Analyst

General Job Summary: The Procurement Analyst is responsible for supporting the organization's purchasing and procurement activities by analyzing purchasing data, monitoring vendor performance, maintaining purchasing records, and identifying opportunities to improve cost, quality, and efficiency. This position works closely with Finance, Operations, practice administrators, and vendors to ensure purchasing processes are accurate, efficient, and aligned with company policies. The Procurement Analyst supports vendor management, purchase order processes, reporting, contract administration, and procurement-related projects.

(This is a hybrid position based in the SouthPark office)

Primary Job Responsibilities:

• Analyze purchasing data, spending patterns, and vendor activity to identify cost savings and process improvement opportunities.
• Prepare and maintain purchasing reports for Finance, Operations, leadership, and other stakeholders.
• Monitor purchasing activity to ensure compliance with established policies, procedures, budgets, and approval requirements.
• Support the purchase order process, including creating, reviewing, tracking, and reconciling purchase orders.
• Maintain accurate vendor information, pricing, contracts, and purchasing records.
• Assist with vendor selection, evaluation, and performance monitoring.
• Obtain and analyze vendor quotes and pricing to support purchasing decisions.
• Research products, services, and market pricing to identify competitive purchasing opportunities.
• Coordinate with vendors regarding pricing, orders, delivery schedules, discrepancies, and other purchasing issues.
• Monitor inventory and purchasing trends and work with appropriate departments to identify potential shortages, excess inventory, or purchasing inefficiencies.
• Assist with contract administration, including tracking renewal dates, pricing changes, and other key contract terms.
• Review invoices and purchasing documentation to identify discrepancies and assist with resolution.
• Partner with Accounts Payable and Finance to resolve purchasing, invoicing, and vendor-related issues.
• Develop and maintain procurement procedures, documentation, and internal controls.
• Assist with implementation and maintenance of procurement systems and purchasing-related processes.
• Support strategic sourcing and purchasing initiatives designed to reduce costs and improve operational efficiency.
• Maintain confidentiality of vendor pricing, contracts, financial information, and other sensitive company information.
• Research, analyze, and resolve procurement-related issues and inquiries.
• Communicate with employees, vendors, and other departments in a professional manner to answer questions and resolve problems.
• Other tasks as assigned.

Education and Experience:

• Bachelor's degree in Business Administration, Supply Chain Management, Finance, Accounting, or a related field preferred.
• 2+ years of experience in procurement, purchasing, supply chain, finance, or a related analytical role preferred.
• Healthcare or multi-location organization experience preferred.
• Strong analytical and problem-solving skills with the ability to interpret purchasing and financial data.
• Proficient in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, and basic data analysis functions.
• Ability to quickly learn and utilize all necessary software programs. Experience with ERP, purchasing, or accounting systems preferred.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to identify discrepancies and inconsistencies in data.
• Ability to take initiative, work independently, and collaborate effectively with Finance, Operations, practice administrators, and vendors.
• Excellent customer service and vendor relationship skills are required.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive financial and vendor information.

Physical Requirements:

• Work consistently requires walking, standing, sitting, lifting, reaching, stooping, bending, pushing, and pulling.
• Prolonged periods of sitting and working at a computer.
• Ability to occasionally lift up to 10 pounds.
• Ability to concentrate on details.