Procurement and Administrative Coordinator

Procurement and Administrative Coordinator
Moorestown, NJ | In-office, Full-time role
Project Focus: Luxury Residential Interior Design 

This is an exciting opportunity for a proactive professional who thrives in a fast-paced, design-focused setting and enjoys balancing procurement, administration, and client service. You'll play a vital role in supporting the design team, coordinating vendor relationships, managing project logistics, and ensuring every client interaction reflects the highest level of professionalism.

Position Overview: We are seeking a detail-oriented and highly organized Procurement & Administrative Assistant to support our client's growing luxury interior design studio. This role blends procurement, administrative support, and client service to ensure seamless day-to-day operations and exceptional client experiences.

The ideal candidate has a strong understanding of the design and furnishings industry, excellent communication skills, and thrives in a fast-paced, creative environment.

Key Responsibilities
Procurement & Vendor Management

• Request quotes and place orders for furnishings, materials, and finishes in accordance with project specifications and budgets
• Track purchases, lead times, and shipping logistics to ensure on-time deliveries and installations
• Build and maintain strong vendor relationships while negotiating favorable terms
• Manage and update procurement tracking within the Houzz invoicing system

Administrative Support

• Manage calendars, scheduling, and meeting coordination for the design team
• Assist with client onboarding, contracts, proposals, and related documentation
• Maintain and organize digital files, ensuring all project records are current and accurate
• Coordinate travel arrangements, showroom appointments, and general office operations

Client Service & Communication

• Serve as a professional and friendly point of contact for clients and vendors
• Respond promptly to client inquiries and provide updates on timelines, deliveries, and installations
• Proactively identify and resolve potential issues to manage client expectations
• Oversee follow-ups and provide regular project status updates
• Occasionally assist with on-site visits or installations as needed

Qualifications

• 2+ years of experience in procurement, administration, or client services (interior design experience preferred)
• Proficiency in Microsoft Office and Google Workspace
• Familiarity with interior design products, vendors, and ordering processes
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Self-starter with a proactive, solution-oriented mindset
• Ability to work both independently and collaboratively within a small team
• High level of attention to detail