Procurement and Logistics Specialist

Overview:

The Procurement & Logistics Specialist is responsible for sourcing, purchasing, inventory coordination, and transportation of materials and equipment to support IPS operations. This role ensures timely, cost-effective procurement and delivery of goods while maintaining strong supplier relationships, optimizing inventory levels, and supporting operational efficiency.

Responsibilities:

• Procure materials, equipment, and services to support operational needs while ensuring cost, quality, and delivery objectives are met.
• Obtain supplier quotes, maintain vendor relationships, and assist with pricing negotiations and vendor performance reviews.
• Create and maintain purchase orders, resolve purchasing discrepancies, and accurate procurement records.
• Coordinate inbound and outbound shipments, track deliveries, and work with carriers and logistics providers to ensure timely transportation of goods.
• Monitor inventory levels, support inventory accuracy, and assist with cycle counts and replenishment activities.
• Collaborate with operations, warehouse, and service teams to ensure materials are available to meet customer and project requirements.
• Maintain data and reporting within ERP and inventory management systems.
• Recommend opportunities to improve supply chain efficiency, reduce costs, and enhance service levels.
• Ensure compliance with company policies, safety standards, and applicable regulations.
• Perform other related duties as assigned.

Qualifications:

• Strong understanding of procurement principles, inventory control, and logistics operations.
• Knowledge of supplier management and contract negotiation practices.
• Strong analytical and problem-solving abilities.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Office Suite, particularly Excel.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to build strong working relationships with vendors and internal stakeholders.

Competencies:  

• Teamwork: Collaboration, the ability to work effectively with others, and a positive attitude towards teamwork. 
• Adaptability: Adjusting to changing situations and priorities, being flexible, and learning quickly. 
• Integrity: Maintaining ethical standards, acting with honesty and respect, and being accountable. 
• Initiative: Taking proactive steps, identifying opportunities, and going above and beyond expectations. 
• Communication: Strong written and verbal communication skills, active listening, and the ability to convey information clearly. 

Education:

• Associate's or bachelor’s degree in supply chain management, Business Administration, Logistics, Operations Management, or a related field preferred.
• Equivalent combination of education and experience may be considered.

Experience:

• Minimum 3 years of experience in procurement, purchasing, logistics, supply chain, or inventory management.
• Experience in industrial services, manufacturing, power systems, rotating equipment, or related industries preferred.
• Experience using ERP systems and inventory management software.

Physical Activities & Requirements:

• Ability to sit, stand, and walk for extended periods.
• Occasional lifting of materials up to 25 pounds.
• Close vision for reading documents and computer screens
• Frequent use of hands and fingers to operate a computer keyboard, mouse, and other office equipment
• Ability to speak and hear clearly with internal and external stake holders.
• Ability to visit warehouses, shops, and operational work environments as needed.

Working Conditions:

• Office, warehouse, and industrial service environment.
• Occasional travel to vendor locations, warehouses, customer sites, or IPS service centers may be required.