Procurement Assistant

Who we are.

Grain Millers, Inc. is a leading manufacturer and merchandiser of whole grain ingredients utilized in food products served around the world. While you may not know us directly, you almost certainly know our products. We have supplied food and dairy ingredients to virtually every large food company in the world for 40 years. We employ nearly 1000 associates throughout North America. Our Eden Prairie, MN headquarters is the hub of our support infrastructure. Our manufacturing facilities are in MN, IA, WI, IN, OR and Canada.

Why we need you.

We're looking for a detail‑oriented and service‑focused Procurement Assistant to support our day‑to‑day customer, procurement, and administrative operations. In this role, you'll be a key point of contact for customers and internal teams-helping ensure orders, shipments, invoicing, and documentation are handled accurately and efficiently. Your work will play an important role in keeping products moving, customers informed, and processes running smoothly.

Who you'll be working with.

You'll work closely with the Lead Procurement Assistant, grain buyers, sales staff, vendors, growers, and logistics partners. This role collaborates across departments including accounting, sales, logistics, and operations, and serves as a dependable resource for both internal teams and external customers.

Who you are.

You're organized, reliable, and customer‑focused, with a natural ability to juggle multiple priorities while staying calm under pressure. You communicate clearly, handle sensitive issues professionally, and take pride in accuracy and follow‑through. You're comfortable working independently, but you also enjoy being part of a team and stepping in where needed. When problems arise, you approach them with a solution‑oriented mindset and a positive attitude.

Key responsibilities include:

• Providing customer service support for inquiries related to orders, shipments, invoicing, products, and complaints
• Entering, updating, and verifying customer orders for accuracy in pricing, quantities, and delivery dates
• Coordinating shipment timing and logistics and communicating updates to customers and internal teams
• Processing vendor tickets, invoices, inventory entries, and supporting accounts receivable follow‑up
• Maintaining accurate documentation, including customer files, organic certifications, and contracts

What you bring

You bring strong administrative, customer service, and organizational skills, along with the ability to handle detailed work in a fast‑paced environment.

Requirements include:

• Two years of post‑high‑school education or an equivalent combination of education and relevant experience
• Excellent customer service and interpersonal skills
• Proficiency in Microsoft Word, Excel, and Outlook, with strong data entry and accuracy skills
• Basic accounting skills, including the ability to calculate figures and understand pricing and invoicing
• Strong written and verbal communication skills and the ability to interact professionally with customers, vendors, and third parties
• High attention to detail, motivation, and initiative

What We Offer

Grain Millers, Inc. offers a competitive compensation and benefits package including medical; dental; vision; disability and life insurance. We offer a 401k plan with a generous employer match. In addition to our core benefits package, our employees enjoy a beautifully appointed facility in Eden Prairie, MN, including a fitness center, covered parking garage and other amenities that enhance our work environment.

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or protected veteran status.