Procurement Assistant

Summary: We are seeking a motivated and detail-oriented Procurement Assistant to join our team! The ideal candidate will have a basic understanding of supply chain procedures, excellent organizational skills, and the ability to work well in a fast-paced environment.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Assist in the daily activities of the procurement team while maintaining accurate records to ensure continued compliance.
• Assist in evaluating suppliers' quotes and preparing cost analysis reports to support procurement decisions.
• Participate in sourcing initiatives.
• Participate in contract management and negotiations.
• Assist with contract start-up activities, such as timeline and deliverable updates.
• Prepare Purchase Orders and ensure timely and accurate processing.
• Maintain procurement files and records, including POs, invoices, contracts, etc. Ensure all procurement activities are documented.
• Provide administrative support to the procurement team, included scheduling meetings, preparing reports, and handling correspondence.
• Other responsibilities as assigned.

Qualifications:

The requirements listed below are representative of the knowledge, skill, and/or ability required.         

Education/Experience:

• High School Diploma/GED or above.
• 2+ years of experience in an administrative role, procurement related preferred.

Skills and Competencies:

• Strong understanding of Supply Chain procedures.
• Excellent organizational and time management skills.
• High level of attention to detail, and highly organized.
• Analytical mindset with a focus on cost-efficiency.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficiency in Microsoft Office Suite products (Word, PowerPoint, Excel, Outlook, Teams).
• Ability to use procurement software or an Enterprise Resource Planning system.
• Ability to effectively prioritize responsibilities depending on project needs. Ability to effectively present information and respond to questions from groups of managers, and employees.
• Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.
• Must be able to work under pressure and meet deadlines while maintaining a professional attitude.
• Ability to work in a construction site environment (trailer office).

Language Proficiency:

• Excellent verbal and written communication skills in English.

Nice to have:

• Start-up experience.
• Verbal communication skills in Mandarin.

Additional Requirements:

• Must have and maintain a valid Arizona driver's license. May be required to travel to other sites within Arizona to perform certain work functions.