The Procurement Assistant will support in the day-to-day operations of inventory management of our liquid fuels and the logistics of our product disbursement from supplier depots, rail sites, and pipelines to our retail bulk storage locations. Â Â Work schedule is Monday-Friday 12pm-8pm and some weekend coverage as needed. Â The Procurement Assistant will work out of the Westminster, Maryland office with the possibility of becoming a hybrid position in the future. Â $19.74-$22.16 per hour. Â Requirements - Proficient in computer technology including Word, Excel, Access, and Outlook.
- Excellent written, oral, and interpersonal communications skills.
- Strong math, analytical, and problem-solving skills.
- Ability to work in a fast-paced environment.
- Ability to multitask.
- Valid driver’s license
- Access to a motor vehicle and capacity to travel
- Flexible availabilityÂ
Responsibilities - Monitor all liquid product inventory levels for customers and company owned locations.
- Ensure all fuel management solutions (Anova, Insite 360, FuelCloud etc.) function properly and provide accurate reporting for internal and external contacts.
- Manage the day-to-day inventory of all internal and external storage locations utilized by Tevis Energy in a cost-effective manner while maintaining compliance and policies.
- Schedule, track, and maintain records of all sourcing and incoming loads to internal and external facilities for company and/or customers.
- Confirm all common carriers receive their orders in a timely manner.
- Support procurement team in executing on the Tevis Energy fuel supply plan which includes contracts, new acquisitions, sourcing, pricing, throughput, and billing of incoming inventory.
- Provide internal/external haulers supply points for loading after 6pm price changes. (This process occurs each evening after 6pm Monday-Friday).
- Guarantee that all fixed price, spot, basis, and all other benchmarked contract deals are lifted when specified.
- Maintain daily tracking reports including, however, not limited to, inventory management, throughput, pricing, market analysis, and RFP tracking.
- Ensure a timely and accurate bill-of-lading process is executed and address billing issues directly with hauler, terminal and/or suppliers and rectify.
- Foster and develop external relationships with common carriers, customers, suppliers, terminals, and thru-put partners.
- Foster and develop internal relationships with operations and accounting teams.
- Responding to emails, answering calls, questions, and resolving issues for external (suppliers/haulers) and internal (operations, accounting, customer experience) customers.
- Processing the setup of new loading facilities, suppliers, internal drivers, and haulers with the accounting department, accounts payable, and IT team.
- Maintain professional environments for all customers and team members.
- Recommend programs which will help grow and improve procurement operations.
- Provide internal and external customers, brokers, and vendors with consistent, quality service in accordance with company procedure.
- Ensure our mission, vision, and pillars are upheld in all decision-making.
- Complete all other projects and objectives on time assigned by the Director of Fuel Procurement.
Benefits - On-Demand Pay
- Company-Paid Short-Term Disability and Life Insurance
- Health Insurance with Employer Contribution and Health Savings Account
- Dental and Vision Insurance
- Long-Term Disability
- Flexible Spending Accounts
- 401(k) with Company Match
- Paid Time Off and Holidays
- Employee Discounts/Friends & Family Discounts
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