Procurement Associate

Procurement Associate

Salary

$31,533.00 - $53,916.00 Annually

Location

• Various Locations, WV

Job Type

Full-Time Permanent

Job Number

DEP2700004 PSA

Department

Environment - Environmental Protection

Opening Date

07/15/2026

Closing Date

7/30/2026 11:59 PM Eastern

LOCATION OF VACANCY

MULTIPLE COUNTIES - LIST COUNTIES IN NATURE OF WORK

Civil Service Type:

Classified-Exempt - This Position is Not Covered Under the DOP Merit System

• Description
• Benefits
• Questions

Nature of Work

Procurement Associate

West Virginia Department of Environmental Protection

Division of Land Restoration; Procurement Unit

Office location will be one of below:

601 57th Street, Southeast, Charleston, WV 25304

1000 Technology Drive, Suite 3220, Fairmont, WV 26554

47 School Street, Suite 301, Philippi, WV 26416

This position is classified exempt; therefore, does not fall under the classified service.

We welcome you to join our team where we value work/life balance and diversity. We offer a great benefits package that includes 12 paid holidays, insurance and flexible benefits, ample annual and sick leave accrual, flexible work schedules, an Employee Assistance Program, Wellness Initiatives, an optional 457 defined contribution retirement savings plan and more.

Click here for more information on benefits

If you want to be a part of this innovative team, apply today.

Employee will be assigned to the Division of Land Restoration, having responsibility for procurement of goods and services, working independently under general supervision.

Duties include:

• Follow WV Purchasing Division procedures for purchasing, which may include:

• Processing all documents for projects to be bid in WVOasis.

• Writing and reviewing specifications.

• Soliciting bids and conducting market research.

• Preparing bid sheets, terms, and conditions.

• Review all documents for completeness and accuracy prior to submittal to the Procurement Specialist.

• Process addendums, review bid tabulations, prepare bid award memos, and complete all required forms for bid awards.

• Track expenses and deadlines for open-end, maintenance, and construction contracts; initiate and process change orders as needed.

• Work closely with field personnel and contractors to ensure timely submission of paperwork.

• Verify and attach required documents (e.g., insurance certificates, contractor's license, bond riders).

• Process work directives and associated invoices against open-end contracts.

• Review invoices, obtain approvals, prepare coding sheets, and complete WVOasis documentation for Accounts Payable.

• Work with vendors to resolve invoice issues; create APOs, ADOs, and RC documents in WVOasis.

• Use State Purchasing Card for goods, services, and utility payments; reconcile all transactions in WVOasis within 3 business days.

• Order office supplies and equipment as needed.

• Resolve WVOasis system processing issues as they arise.

• Draft, type, and proofread correspondence, forms, and memoranda for accuracy.

• Receive and screen calls; respond to vendor/contractor inquiries promptly or direct them appropriately.

• Log, post, and distribute mail; maintain and scan filing system and electronic records.

• Utilize databases to run queries and reports; enter data into DLRnet for purchase orders, change orders, and invoices.

• Perform other duties as assigned.

Notes:

• Regular attendance is an essential part of this position.
• Qualifying applicants will be required to complete an internet-based profile assessment to compare the applicants thinking and reasoning skills, behavioral traits and the occupational interests against the traits determined to be important to the posted position.
• The recommended candidate will be subject to a search of his or her Motor Vehicle Record (MVR) prior to being hired and annually thereafter.
• All new employees that are involved with Specific DEP programs subject to the Surface Mining Control and Reclamation Act (SMRCA) of 1977 must file prior to final appointment and annually thereafter, a Statement of Employment and Financial Interest (OSM 23).

Click The APPLY Link To Apply Online.

Minimum Qualifications

Training: High school diploma or the equivalent.

AND

Experience: Four (4) years of full-time or equivalent part-time paid clerical experience which included purchasing supplies and maintaining inventory.

OR

Substitution: Bachelors degree from a regionally accredited college or university may substitute for the required experience.

State employment offers a variety of benefits. Click HERE to visit the Division of Personnels Benefits Page.

01

AFFIRMATION: I certify under penalty of law and disqualification that all statements are true and complete. I authorize the State of West Virginia and any agent acting on its behalf to conduct an inquiry into any job-related information contained in this application. I release the State of West Virginia and any agent acting on its behalf from any and all liability by reason of the request for such information. I further authorize and request each former employer, educational institution, or organization (including law enforcement agencies) to provide all information that may be sought in connection with this application. WE DO NOT ACCEPT THE FOLLOWING DOCUMENTATION: Unofficial transcripts High school diplomas or transcripts Birth certificates Social Security Cards Driver's Licenses Passports These documents will be removed from your profile if submitted.

• I consent to the above statement.

Required Question

Employer West Virginia

Address 1900 Kanawha Blvd. East

Building 3 Suite 500

Charleston, West Virginia, 25305

Phone (304) 558-3950

Website http://personnel.wv.gov