Procurement & Contract Specialist

Procurement & Contract Specialist

Salary

$87,708.00 - $112,260.00 Annually

Location

Kennewick City Hall, WA

Job Type

Full-time

Job Number

2026.07_PROC CONTRACT SPEC_EXT

Department

Executive Services

Division

Fleet & Facilities

Opening Date

07/30/2026

Closing Date

Continuous

FLSA

Non-Exempt

Bargaining Unit

NC

• Description
• Benefits
• Questions

Description

First Review Date: August 14, 2026

Qualified internal applicants may receive first consideration before any external applicants are considered. If the position is not filled through the internal recruitment, applications received by 11:59 pm on August 13, 2026 will be included in the initial external first review.

The City of Kennewick is seeking a collaborative, detail-oriented Procurement & Contract Specialist to join our Executive Services team in the Purchasing Division. In this role, youll serve as a trusted resource for departments across the City, leading competitive procurements, developing contracts, and helping ensure public funds are spent responsibly and in compliance with state and federal regulations. If you enjoy solving complex challenges, building strong working relationships, and making a meaningful impact through public service, we encourage you to apply.

CORE VALUE STATEMENT

The City of Kennewick will provide excellent public service and ensure the safety and wellbeing of our community and one another through the empowerment of each employee. We value integrity, inclusiveness, stewardship and communication. We are accountable to our community for innovative and collaborative efforts that anticipate needs, leverage resources and deliver solutions.

SAFETY STATEMENT

We expect our employees to ensure compliance with all applicable safety practices and policies, including those established by OSHA/DOSH regulations and by the City's Accident Prevention Plan. This includes but is not limited to actively identifying and correcting potential hazards that may affect employee and public safety, including those identified by co-workers. Leading by example to promote a positive culture of workplace safety through everyday action; emphasizing safe completion of work throughout all aspects of developing and carrying out work plans.

CLASSIFICATION SUMMARY

Under general supervision of the Manager or designee, must have the initiative and skills necessary to perform all levels of procurement and contracting duties for the City including bids, quotes, requests for proposals, contracts, research and analysis of a wide variety of commodities, construction and services for the City and collaborative partners at multiple organizations. Duties require evaluating specialized and high dollar value procurement subject to competitive bidding, contracts, negotiating, and other formal purchasing requirements and procedures. This is a single level classification and is not part of a series.

WORK SCHEDULE

The initial work schedule for this classification will be full-time, Monday through Friday. Early mornings, evenings and weekend work may be occasionally required. Overtime may be occasionally required. This classification is non-exempt under the FLSA.

Examples of Work Performed (Illustrative Only)

The following list reflects the essential job duties and responsibilities of this classification, but should not be considered all-inclusive. The incumbent will be expected to perform other related duties as apparent or assigned.

• Support the mission and goals of the City in serving our customers and foster a positive environment by personally choosing behavior aligned with our values and rules of conduct.
• Professional customer service using verbal, electronic and written communication with co-workers, City staff and vendors to provide routine assistance.
• May support, participate and coordinate in collaborative procurement efforts involving sharing of staff and resources between multiple agencies.
• Purchase and contract for a variety of technical and non-technical materials, services and construction projects as required for City operations.
• Develops, conducts and manages solicitation methods for complex procurements and projects by determining the appropriate solicitation type.
• Reviews and writes scope of work and specifications; prepares advertisements; assists with pre-bid conferences/meetings and conducts bid openings.
• Reviews and analyzes solicitations for best value, responsiveness and recommendation for award.
• Responsible for the procurement process from creation of solicitation to contract closeout, assuring coordination with the project manager that documentation requirements and general conditions of the contract are adhered to.
• Performs contract administration functions, drafts amendments and change orders.
• Creates unique procurement documents and/or methodologies to address special project needs.
• Assists in developing scope of work, technical specifications, contract terms and conditions.
• Oversees the evaluation process and coordinates among evaluation team members and vendors.
• Evaluates and makes recommendations when bid and contract issues arise.
• Understands and applies procurement concepts, policy, State and Federal laws and regulations pertaining to solicitations and contracts. Consults with legal counsel as required.
• Evaluates and makes recommendations for changes to policy, processes, bid and contract terms and conditions in accordance with policy, good business practices and statutory requirements.
• Maintains, creates and updates procedural documents, policy, bid and contract templates.
• Identifies and recommends new cost savings strategies from research and value analysis.
• Assists in the preparation of the budget for departmental programs by providing data analysis, estimates, recommendations and projections.
• Manages the copier, cellphone, uniform, surplus disposal and other programs serving all City departments. Oversees strategic planning, budgeting, coordination and maintenance of records, in a manner most advantageous to the City. May direct the work of others to accomplish.
• Coordinates with departments to identify and consolidate contracting opportunities.
• Provides information, training and guidance to staff, vendors and public on procurement procedures and policies and software use.
• Processes invoices and coordinates invoice payment procedures with accounts Payable to improve methods, flow of paperwork and other pertinent procedures.
• May attend and make presentations at public meetings, trainings and represent the City with regard to procurement topics and issues.
• May fill in during absence of the Purchasing Manager.
• Expedite overdue or delayed orders; coordinate with vendors to resolve product, pricing or delivery discrepancies.
• Compile information and prepare reports as required.
• Maintain accuracy and an organized work flow in a team and self-directed environment inherent with interruptions and changing priorities. May coordinate or direct the work of others.
• Develop and maintain a variety of files and records of bids, contracts, products, purchases, vendors and related information.
• Lead the functional aspects of software and hardware systems used in managing daily work activities, inventory and order fulfillment by downloading reports updating systems and supporting the technical requirements of the systems. Performs other duties as assigned.

Employment Standards

Bachelor's degree in business, accounting, finance, or closely related field, and two (2) years of increasingly responsible experience in procurement/purchasing/buying environment; or any combination of relevant education and experience sufficient to demonstrate the knowledge, skills and abilities to perform the duties listed above.

• Must pass a criminal background investigation.
• Must maintain a level of mental and physical fitness required to perform the essential functions of this classification.

Physical Requirements

To perform the essential functions of the classification, incumbents must be able to meet the following physical requirements: must regularly talk, hear/listen, see/observe, sit, stand and walk; must regularly demonstrate fine motor skills; must occasionally exert up to 10 pounds of force.

Supplemental Requirements

To perform the essential functions of the classification, incumbents must be able to demonstrate the following knowledge, skills and abilities:

• Considerable competency with interpretation and applications of regulations, principles, and practices of procurement.
• Records management systems, techniques, and technology.
• Computer applications, and related equipment, to perform daily tasks and records management.
• Correct English usage, grammar, spelling, punctuation, and vocabulary.
• Interpersonal skills using tact, patience, and courtesy.
• City organization, operations, policies, and objectives.

Skills & Ability to:

• Organizational skills to effectively manage multiple priorities and competing deadlines.
• Utilize office and other enterprise software to efficiently carry out work assignments.
• Maintain confidentiality of sensitive materials and information.
• Exercise sound judgment and thorough knowledge of federal and state regulations and city policies/procedures related to procurement.
• Build and maintain cooperative and effective working relationships with a variety of internal and external customers and contacts.
• Analyze documents by reading, reviewing, and interpreting information; evaluate options and make conclusions and decisions.
• Meet schedules, deadlines, and legal time lines.
• Remain flexible to changing priorities, multi-task, and work independently.
• Must maintain regular attendance and punctuality.

The benefits listed below are those currently enjoyed by full-time City of Kennewick Non-Contract employees. It is important to remember that over the course of time these benefits may change - they are not permanent. Benefits may change through City Council or administrative action or changes mandated by state and federal law.

Paid Holidays

13 per year (10 scheduled; 3 "floating")

New Years Day, Martin Luther King Jr. Birthday, Washingtons Birthday, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day and the day after Thanksgiving, Christmas Day, and three floating holidays selected by the employee. Active employee will accrue all three floating holidays on February 1. Employees hired after February 1 will receive a prorated floating holiday accrual for the remainder of the calendar year based on their hire date.

Paid Time Off (PTO)

The purpose of PTO is to compensate employees for absences due to injury, illness, vacation and personal business. In addition, the program is designed to provide employees with personal flexibility regarding the use of leave hours. PTO hours accrue based upon the actual number of regular hours worked.

Accrual per Month:

0-5yrs 6-9yrs 10-14yrs 15-19yrs 20-24yrs 25-29yrs 30+yrs

12 hours 15 hours 17 hours 19 hours 21 hours 23 hours 25 hours

Retirement Plan

All City employees are members of the Public Employees Retirement System (PERS). The City and the employee both contribute toward the plan. PERS provides regular retirement and disability retirement benefits. City employees also participate in the Social Security Program. Rates effective as of 09/01/2024. (www.drs.wa.gov)

PERS Employee Contribution Rate Employer Contribution Rate

Plan II 5.38% 5.38%

Plan III Employee Choice (see booklet) 5.38%

Deferred Comp

The City contributes an equivalent of 5% of your regular monthly salary to Mission Square Retirement (previously ICMA) deferred compensation program. No employee match required, but employees may contribute towards plan if desired. (www.icmarc.org)

Medical, Dental & Vision Insurance

The City currently pays the entire dental and vision insurance premiums for the employee and dependents. Employee current premium share is 10% per month for medical insurance to cover themselves and dependents.

Life Insurance

1.5 x annual salary (not to exceed $250K) provided by the City of Kennewick. Employee may purchase Voluntary Term Life Insurance for employee, spouse and/or dependents through New York Life (previously Cigna).

Long Term Disability

The City pays the entire long-term disability premium for employees through New York Life (previously Cigna).

Wellness Program

The Wellness Program has been established to encourage employee health and fitness, both at work and at home. A City Wellness Committee promotes and provides opportunities for healthy lifestyles. Employee fitness center is open to all employees and their spouses.

Employee Assistance

An Employee Assistance Plan (EAP) is provided by the City to assist you and family members, providing counseling and treatment in such areas as stress, drug and alcohol abuse and family counseling.

Other Benefits Offered

• Flexible Spending Plan (Pre-Tax Deduction for Medical/Dental and Day Care)
• Aflac Supplemental Insurance
• Tuition Assistance
• Bereavement Leave
• Overtime
• Direct Deposit (paydays are 5th and 20th of the month)

01

Each applicant must complete this supplemental questionnaire as part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, writing "see resume", or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?

• Yes
• No

02

Please select the option below that best describes your education as it relates to the minimum qualifications for this position:

• High School Diploma/GED
• Associates Degree
• Bachelors degree in Business, Accounting, Finance, or related field
• Masters degree or higher in Business, Accounting, Finance, or related field
• None of the above

03

Please select the area of study for your highest completed degree:

• Accounting
• Business Administration
• Finance
• Public Administration
• Procurement and Contract Management
• Supply Chain Management
• Logistics Management
• Construction Management
• Economics
• Management Information Systems (MIS)
• Legal Studies / Contract Law
• Public Policy
• Operations Management
• Industrial Management
• Data Analytics
• Other Related Field
• Not Applicable

04

If you selected "Other Related Field" in Question #3, please specify your area of study.

05

How many years of professional procurement, purchasing, or contract administration experience do you have?

• 0-1 year
• 1-2 years
• 2-4 years
• 4-6 years
• 6+ years

06

Which of the following procurement activities have you performed?

• Developing bid specifications or scopes of work
• Preparing or issuing formal solicitations (ITBs, RFPs, RFQs)
• Construction/public works procurement
• Evaluating bids or proposals
• Interpreting procurement policies or laws
• Processing contract amendments or change orders
• Drafting or administering contracts
• Contract closeout
• None of the above

07

Please describe your procurement, purchasing, and/or contract administration experience, including the types of procurements you have managed, your responsibilities, and the industries or organizations where you gained this experience.

08

Have you been responsible for any of the following? (Select all that apply.)

• Purchase order creation
• Invoice review/approval
• Budget tracking
• Cost analysis
• Spend analysis
• Vendor negotiations
• None

09

Which setting(s) best describe your procurement experience? (Select all that apply.)

• Municipal government
• County government
• State government
• Federal government
• Higher education or school district
• Special purpose district
• Private sector
• Non-Profit
• None of the above

10

Rate your experience with government procurement regulations, transparency requirements and ethics compliance:

• No experience with government procurement regulations
• Basic understanding of procurement regulations and transparency
• Moderate experience applying federal/state laws and public disclosure requirements
• Extensive experience with complex regulatory compliance and ethics
• Expert level - have interpreted regulations, developed policies or procedures, and/or trained others on procurement compliance and transparency requirements.

11

Please describe the procurement regulations, policies, or purchasing procedures you have worked under (for example, state procurement laws, public works contracting requirements, federal grant requirements, or internal purchasing policies).

12

Describe the most complex procurement or contract you have managed. Please be as specific as possible.

13

Do you have experience using procurement, ERP, financial, or contract management software systems to manage purchasing, contracts, inventory, or related functions?

• Yes
• No

Required Question

Employer City of Kennewick

Address 210 W. 6th Ave.

P.O. Box 6108

Kennewick, Washington, 99336

Phone (509) 585-4377

(509) 585-4415

Website http://www.go2kennewick.com