Michael Hsu Office of Architecture is an award-winning, fully integrated architecture and interior design practice with offices in Austin and Houston. Our work is rooted in hospitality and placemaking and includes diverse projects that range from large mixed‑use developments, adaptive reuse projects, public realm design, architectural branding, single family homes, hotels, restaurants, workspaces, and bespoke furniture design. We work throughout Texas and across the country in cities such as New York, Los Angeles, Chicago, Atlanta and Denver.We are seeking a highly organized and detail‑oriented Procurement Coordinator to join our Austin office and support the successful procurement and installation of furniture, fixtures, and equipment (FF&E) across a wide range of projects. Working closely with our Procurement Manager and our Interior Design team, this position is responsible for coordinating purchasing activities, maintaining procurement documentation, tracking orders and shipments, supporting vendor communication, and assisting with project installations. The ideal candidate enjoys managing details, staying organized across multiple projects, and ensuring that information is accurate and up to date. This position plays an important role in helping our teams deliver a seamless experience from product specification through installation. This is a hybrid position based in Austin, TX, requiring a minimum of three days working in‑person from our Austin office, as well as on‑site travel for installations.ResponsibilitiesSupporting FF&E procurement efforts across multiple projects simultaneouslyMaintaining procurement logs, order trackers, and project purchasing recordsCreating and updating furniture budgets, product schedules, and procurement documentationCoordinating purchase order preparation, tracking, and recordkeepingMonitoring order status, lead times, shipping schedules, and delivery datesTracking shipments and proactively updating project teams on order progressMaintaining organized digital records including invoices, receipts, warehouse reports, and vendor correspondenceCoordinating with vendors, manufacturers, warehouses, and freight partners to obtain information and resolve issuesAssisting with invoice processing and coordination with AccountingOrganizing and maintaining product imagery, specifications, and procurement‑related project filesSupporting warehouse receiving processes and documenting incoming deliveriesAssisting with installation planning, logistics coordination, and on‑site installation supportCollaborating closely with Interior Designers and Procurement leadership to ensure project goals, schedules, and budgets are maintainedIdentifying potential procurement, shipping, or delivery issues and escalating concerns as neededJob Requirements2–5 years of experience in FF&E procurement, purchasing, project coordination, interior design support, or a related fieldExperience working with furniture, fixtures, equipment, hospitality, commercial, or residential projects preferredStrong organizational skills with exceptional attention to detailAbility to manage multiple projects and priorities simultaneouslyAbility to commute to our Austin office a minimum of three days a weekExcellent written and verbal communication skillsProficiency with Microsoft Excel, Google Workspace, and project tracking toolsAbility to work independently while collaborating effectively with project teamsComfort working with budgets, invoices, purchase orders, and procurement documentationExperience coordinating vendors, shipments, and installations preferredPositive attitude and willingness to work within a teamWork Environment & Physical RequirementsThis position is primarily performed in an office environment, with periodic travel to warehouse, showroom, project site, and installation environments.To perform the essential functions of this position, an employee must be able to:Remain stationary and work at a computer workstation for extended periods throughout the workdayFrequently operate a computer and other standard office equipmentCommunicate effectively with clients, vendors, manufacturers, warehouses, delivery partners, and team members in person, by phone, and electronicallyTravel to project sites, warehouses, vendor showrooms, and installation locations as neededMove throughout project sites, warehouses, and installation environments, which may include walking, standing, bending, reaching, climbing stairs, and navigating active construction or installation areasAssist with the receiving, staging, placement, styling, and installation of furniture, fixtures, artwork, accessories, and related project materialsOccasionally lift, carry, move, or position furnishings, samples, and project materials weighing up to 40 poundsVisually inspect products, installations, shipping documentation, and procurement records for quality, accuracy, and completenessReasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.#J-18808-Ljbffr