Holiday Inn Club Vacations look for individuals who excel in their role, and are committed to delivering an exceptional experience for our guests, owners, and team members. We look for individuals who are passionate in life and bring those qualities to work every day. Do you instill confidence, trust, and respect, encourage success and build relationships? We're looking for people like this to join our friendly, engaged, professional team.Company BenefitsBi-Weekly PayExcellent Company CultureEAP - Employee Assistance Program401K with Company MatchPaid Time OffHeavily Discounted Hospitality Stays & the Company Perks WebsiteTuition AssistanceGrowth Opportunities & StabilityPosition DescriptionThe FF&E Procurement Coordinator is responsible for supporting the Procurement Specialists in the execution and administration of FF&E purchasing activities across assigned projects. This role is primarily operational, ensuring accurate order processing, vendor coordination, and adherence to project timelines. The coordinator plays a critical role in maintaining procurement data integrity, tracking order status, and facilitating communication between internal stakeholders and external suppliers.Procurement Execution & Order ManagementCreate and manage purchase orders in D365 Purchasing module with a high degree of accuracyValidate specifications, quantities, pricing, and delivery requirements prior to order placementMaintain organized and up-to-date procurement documentation and recordsProcess order revisions, change orders, and cancellations as requiredProject CoordinationSupport Procurement Manager in executing FF&E procurement plans aligned to project schedulesTrack order status from placement through delivery; proactively identify and elevate risks to timelinesCoordinate with vendors, freight forwarders, and internal teams to ensure on-time deliveryMaintain procurement logs, trackers, and reporting tools to support project visibilityAct as a primary point of contact for vendors on order status, documentation, and logistics coordinationEnsure vendors comply with purchase order requirements, timelines, and documentation standardsAssist in resolving order discrepancies, damages, or shipment issuesData Accuracy & Systems ManagementEnsure all procurement data in D365 is accurate, complete, and up to dateMaintain consistency between contracts, purchase orders, and invoicesSupport invoice reconciliation and issue resolution in coordination with finance teamsOperational SupportProvide day-to-day administrative and coordination support to Procurement SpecialistsAssist with bid tabulations, vendor comparisons, and basic cost tracking as neededContribute to continuous improvement of procurement processes, tools, and documentation standardsQualificationsHigh School DiplomaBachelor's degree in Supply Chain, Business, Hospitality, or related field; or equivalent experience preferred3–5 years of procurement, purchasing, or project coordination experience; FF&E or hospitality experience preferredExperience working with ERP systems; D365 Purchasing module strongly preferredStrong attention to detail with a focus on accuracy and data integrityAbility to manage multiple projects and priorities in a deadline-driven environmentEffective communication and coordination skills across internal and external stakeholdersKnowledge of administrative and clerical procedures and systems such as managing files and records, designing forms and other office procedures and terminology.Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services and evaluation of customer satisfaction.Effective communication skills including verbal and written.Knowledge of arithmetic: addition, subtraction, multiplication and division. Ability to solve basic math problems without supervision.Knowledgeable in the use of office equipment, computer hardware and software, including Microsoft applications: Word, Excel, Outlook and PowerPoint.Proven ability to work effectively both independently and in a team-based environment.Demonstrated willingness to be flexible and adaptable to changing priorities.Strong multi-tasking, organizational skills and must be detail-oriented.Order accuracy and attention to detailTime management and project coordination disciplineProactive problem identification and escalationStrong organizational and documentation skillsCollaborative mindset with a service-oriented approachSuccess MetricsAccuracy of purchase orders and procurement dataAdherence to project timelines and on-time delivery performanceResponsiveness and effectiveness in supporting Procurement ManagerReduction in order discrepancies and reworkQuality and reliability of procurement tracking and reportingEqual Opportunity EmployerThis employer is required to notify all applicants of their rights pursuant to federal employment laws. 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