Procurement Manager I

Job Description Summary

Under limited supervision, the Procurement Manager 1 - Solicitations PM1S serves as the buyer, specializing in the development of solicitations with and for University colleges and departmental units for the acquisition of goods, services, and/or information technology at the most advantageous value within the guidelines of the South Carolina Consolidated Procurement Code and Regulations (SCCPCR) and MUSC operating policies and procedures.

This remote position requires residence within driving distance of the MUSC main campus for on-site meetings, including pre-proposal conferences, site visits, and other in-person engagements as required.

Position Purpose

The Procurement Manager 1 - Solicitations PM1S supports sourcing requests for goods, services, and/or information technology needed by MUSC Universitys stakeholders. The role ensures that sourcing requests are processed within the requirements of the SCCPCR in a timely manner and appropriately to ensure acceptable service delivery and compliance.

The buyer is responsible for managing all sourcing requests, beginning with the initial submittal, guiding the stakeholder through the solicitation workflow, supporting all aspects of the process to acquire goods and/or services that require competitive sourcing.

Key Responsibilities

1. Develop and manage solicitations, including scopes of work, instructions to offerors, technical and functional specifications, statements of work, qualifications, award criteria, terms and conditions, bidding schedules, and all necessary attachments, in accordance with rules, regulations, and provisions of the SCCPCR.
2. Utilize the online eProcurement System, apply knowledge of procurement practices, and conduct market analysis to process routine to complex moderate purchases, ensuring adherence to state and federal statutes.
3. Maintain continuous communication with stakeholders, team members, and management to ensure that the sourcing/purchasing process and all other ancillary duties are performed in a compliant, timely, and professional manner.
4. Serve as a consultant to departments and other teams within Procurement, assisting and providing guidance with purchasing methods, strategic sourcing, and compliance with the SCCPCR.
5. Maintain good working knowledge of various solicitations work applications in the South Carolina Enterprise Information System (SCEIS) and assist with providing instruction, training, and assistance to other team and department members to develop solicitations within SCEIS.

Minimum Experience and Training Requirements

1. Minimum of five years relevant procurement and contract management experience.
2. Excellent communication skills, able to communicate effectively with personnel and public in all facets of the University in written and oral presentations.
3. Comfortable working with online video conference technology, such as Microsoft Teams and Zoom.
4. Possess the ability to assume responsibility and be accountable and work with limited supervision.
5. Demonstrated ability to interact professionally with all levels of users, management, and senior leadership.
6. Demonstrated proficiency in the use of computer and Microsoft Office, including Word, Excel, Outlook, and Adobe.
7. Good organization, interpersonal, and time management skills.
8. Proven job diligence, dedication, and attention to detail.
9. Demonstrated sense of responsiveness and urgency based on the needs of the business.
10. Potential to work overtime on occasion.
11. Professional attitude, team player, and be an ambassador for Procurement.
12. Possess the ability to assume responsibility and be accountable to work with limited supervision.

Preferred Qualifications

1. Bachelors degree in business, finance, or supply chain and/or demonstrated equivalent experience.
2. Three to five years of applicable procurement and contracts experience in higher education and/or public procurement.
3. Two years of experience with ERP systems procurement modules.
4. A strong background in developing and managing various types of solicitations, including Invitation to Bid and Request for Proposals.
5. Possess excellent working knowledge of the South Carolina Consolidated Procurement Code and Regulations (SCCPCR).
6. Possess excellent knowledge of public-governmental procurement principles and practices, rules, and regulations.
7. Ability and experience in using the South Carolina Enterprise Information System (SCEIS).
8. CPPO, CPPB, or NIGP-CPP certification preferred or the ability to obtain within two years of employment.
9. Able to manage working under pressure and stress, demonstrated capability to prepare complex solicitations and management reports, and maintain confidential correspondence.

Physical Requirements

May be supported with accommodations as needed. Ability to perform job functions in an upright position. Frequent ability to perform job functions in a seated position. Frequent ability to perform job functions while walkingmobile. Frequent ability to climb stairs. Infrequent ability to work indoors. Continuous ability to bend at the waist. Infrequent ability to twist at the waist. Infrequent ability to fully use both handsarms. Continuous ability to maintain 2020 vision corrected. Continuous ability to perform repetitive motions with handswristselbows and shoulders. Frequent ability to maintain hearing acuity with correction. Continuous ability to perform gross motor functions with frequent fine motor movements. Continuous ability to work in dusty areas.

Equal Opportunity Employer

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion, or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family, or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit, and business need.

Additional Job Description

Minimum Requirements: A bachelors degree with multiple accounting courses and five years of experience directing professional accounting, auditing, or finance employees.

Physical Requirements:

• Continuous - 6-8 hours per shift
• Frequent - 2-6 hours per shift
• Infrequent - 0-2 hours per shift
• Ability to perform job functions in an upright position.
• Frequent ability to perform job functions in a seated position.
• Frequent ability to perform job functions while walkingmobile.
• Frequent ability to work indoors.
• Continuous ability to work outdoors in all weather conditions and temperature extremes.
• Infrequent ability to work in confined, cramped spaces.
• Infrequent ability to perform job functions from kneeling positions.
• Infrequent ability to bend at the waist.
• Infrequent ability to fully use both handsarms.
• Continuous ability to perform repetitive motions with handswristselbows and shoulders.
• Frequent ability to fully use both legs.
• Frequent ability to reach in all directions.
• Frequent ability to possess good finger dexterity.
• Continuous ability to maintain good tactile sensory functions.
• Continuous ability to maintain good olfactory sensory function.
• Frequent ability to lift and carry 15 lbs. unassisted.
• Infrequent ability to lift objects up to 15 lbs. from floor level to height of 36 inches unassisted.
• Infrequent ability to lower objects up to 15 lbs. from height of 36 inches to floor level unassisted.
• Infrequent ability to push or pull objects up to 15 lbs. unassisted.
• Infrequent ability to maintain 2040 vision corrected in one eye or with both eyes.
• Continuous ability to see and recognize objects close at hand.
• Continuous ability to see and recognize objects at a distance.
• Continuous ability to match or discriminate between colors.
• Frequent ability to determine distance and relationship between objects, depth perception.
• Frequent ability to maintain hearing acuity with correction.
• Continuous ability to work in dusty areas.

If you like working with energetic, enthusiastic individuals, you will enjoy your career with us.

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion, or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family, or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit, and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees