Analysis Skills, Ariba, Business Processes, Data Processing, Identify Issues, Network Administration/Management, Operational Strategy, Operations Planning, Operations Processes, Problem Solving Skills, Process Improvement, Procurement Strategy, Purchasing/Procurement, Sourcing Strategy, System Integration (SI), Systems Administration/Management, Systems Maintenance, Test Design, Training Program, User Groups, User Interface/Experience (UI/UX)
Procurement Operations Process & Systems Specialist
Under the direction of the Director, Procurement Operations, this position will be responsible for: (i) Ariba System Administration, including system maintenance and stabilization, as well as, actively seeking the expansion of the usageof Ariba throughout the organization; and (ii) implementation of the strategic processes, operations and planning function to facilitate improved cycle time in the Strategic Sourcing and Procurement (SS&P) department, including assessing, recommending, developing, implementing and maintaining process improvements, data reporting and monitoring programs, and training programs.
Duties and Responsibilities 60% Enhance, maintain and operate the Ariba Request to Pay system:
- Performs Ariba source to pay system user interface and buyer network administrator activities to maintain and stabilize the system.
- Ensures the system aligns with policy, process and procedures, and identifies the system changes needed for alignment, and the feasibility of these changes.
- Serves as an Ariba Designated Support Contact and DocuSign Administrator in support of its use within the Ariba system.
- Provide Ariba system and buyer network troubleshooting expertise to answer questions and resolve problems at the individual, departmental and organizational levels, including support of our suppliers.
- Pro-actively investigates and determines the integrity of the system/data within source to pay procurement system to ensure proper functioning of the system and integration with other systems.
- Collaborates with Ariba, the internal IT team, and others as needed to identify and resolve issues, and to design, test and implement enhancements.
- Communicates system updates, issues and resolutions to impacted groups.
- Analyzes and reports on the pros and cons of utilizing optional system updates and expanded functionality.
- Identifies, recommends and implements continuous process improvements of use of existing Ariba system functionality.
- Gathers, documents and confers with applicable stakeholders on requirements for system changes and enhancements.
- Develops and documents test cases in support of testing for system changes.
Leadership
- Manage the Ariba User Group to ensure best business processes are followed
- Create a positive business relationship with key business stakeholders
Additional Skills: Previous Procurement and experience with Ariba are required. Experience with developing, implementing and maintaining process improvements, data reporting and monitoring programs, and training programs is necessary.