Procurement Professional III

Working Title: Procurement Professional III

Department Name: Procurement

Division: Administration and Finance

Classification Title: Procurement Professional III

Classification Salary Range: $5,877 - $8,561 per month

The anticipated hiring range for this position is $5,877 - $6,114 per month.

The final salary is dependent upon qualifications and experience.

Position Summary:

Under the general direction of the Procurement Manager, the Procurement and Contracts Specialist III independently performs complex and varied procurement and contracting activities for the University. The position manages procurements from initial request through award and execution, including purchase orders, service and consultant agreements, student-placement and affiliation agreements, and formal and informal competitive solicitations. The incumbent advises campus departments on procurement requirements; develops and reviews scopes of work and specifications; prepares, reviews, and negotiates agreements; evaluates insurance and compliance documentation; and ensures procurements comply with applicable laws, CSU policies, and University procedures. The position exercises sound judgment and independent problem-solving in resolving complex procurement and contracting matters and provides guidance to campus departments, vendors, and other stakeholders.

Key Responsibilities:

• Independently process complex and routine procurement requests for goods and services from initial request through issuance of the purchase order.
• Review requisitions, scopes of work, specifications, quotes, funding documentation, and supporting materials for completeness, accuracy, and compliance.
• Determine the appropriate procurement method and documentation based on the nature, value, funding source, and circumstances of the purchase.
• Prepare and issue purchase orders, change orders, and other procurement documents using the University's financial and procurement systems.
• Resolve discrepancies and performance issues involving campus departments, vendors, Receiving, Accounts Payable, and other stakeholders.
• Independently prepare, review, negotiate, and administer a variety of agreements, including service, consultant, facility-use, software, equipment, memorandum of understanding, and other University agreements.
• Review business terms, scope, deliverables, payment provisions, insurance, indemnification, data security, accessibility, and other contractual requirements.
• Coordinate agreement review with campus departments, Risk Management, Information Technology, legal counsel, and other subject-matter experts, as appropriate.
• Communicate and negotiate with vendors and other contracting parties to resolve exceptions and obtain mutually acceptable terms.
• Coordinate pre-bid conferences, job walks, vendor questions, addenda, proposal evaluations, and other solicitation activities.
• Review bids and proposals for responsiveness and responsibility and document the evaluation, selection, award, and protest processes.
• Analyze bid and proposal results to identify pricing variances, cost drivers, exceptions, supplier risks, and opportunities for negotiation or improved value.
• Prepare, review, negotiate, and coordinate student-placement, internship, clinical, fieldwork, practicum, affiliation, and related educational agreements.
• Work with academic departments and external placement sites to define responsibilities for supervision, student eligibility, insurance, confidentiality, health and safety, and compliance.
• Evaluate insurance requirements, including applicability of CSU student professional liability and other relevant coverage, and coordinate review with Risk Management when necessary.

Minimum Qualifications:

• Equivalent to a bachelor's degree in a related field and four years of procurement experience.
• Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.
• An advanced degree in a related field may be substituted for the required experience on a year-for-year basis.

Knowledge, Skills, and Abilities:

• Advanced knowledge of current principles, statutes, regulations, policies, procedures, practices, and methods of procurement, through a variety of procurement delivery methods and contract administration.

• Thorough knowledge and understanding of computations and statistics used in analytics and/or cost and price analysis.

• Working knowledge of contract law.

• Advanced knowledge of total cost of ownership accounting and analysis.

• General knowledge of corporate financial statements and assessing financial responsibility.

• Demonstrated competence in applying advanced judgment to resolve difficult and complex problems and issues.

• Ability to effectively read, interpret, explain, and properly apply rules, regulations, laws, policies, and procedures.

• Skill in researching and preparing complex specifications and scopes of work for solicitations and contract documents, based on input from the requestor.

• Demonstrates the ability to problem-solve and applies sound judgment in contract and procurement methods.

• Skilled in negotiating contracts.

Preferred Qualifications:

• Five or more years of progressively responsible procurement and contracting experience in higher education, government, or another public or large organizational setting.
• Experience independently preparing and administering formal competitive solicitations, including Requests for Proposals and Invitations for Bid.
• Experience preparing, reviewing, negotiating, and administering purchase orders and agreements for professional services, consulting services, information technology, software, construction or public works, and other specialized goods and services.
• Experience with student-placement, internship, clinical, fieldwork, practicum, or affiliation agreements.
• Knowledge of California public contracting requirements and CSU procurement and contracting policies and procedures.
• Experience using PeopleSoft Financials, CSUBUY, contract-management systems, electronic-signature platforms, and Microsoft 365 applications.

To view the full position description, click "Position Description" above.

General Information:

• Satisfactory completion of a background check (including a criminal records check) is required for employment. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Fair Chance Hiring Ordinance and State Law.
• In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
• California State University Dominguez Hills is not currently sponsoring staff or management positions for H-1B employment visas.
• The CSU system offers a competitive total compensation benefits package for employees and qualifying dependents, including medical, dental, vision, retirement, and tuition assistance. It is our goal to compensate employees equitably and fairly. You can access a full description of our benefits here.

Closing Statement

California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771.

California State University Dominguez Hills is an Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

Employees at California State University, Dominguez Hills shall abide by the Nondiscrimination Statement.

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended.

Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant's current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Learn more about working at the California State University and the impact of our mission.