Procurement Project Administrator

Looking for a highly skilled and experienced procurement officer to join our team of professionals.  This person will have various responsibilities on the team which include, but not limited to, coordinating procurement and contracting activities for the delivery of goods and services, professional services and construction projects. This individual should be detail oriented, results driven, well organized, strong project managements skills, and excellent verbal and written communication skills. 

Task:

• Performs all procurement related activity and planning, evaluation of proposals, recommends a wide range of awards. Prepares a large variety of difficult, complex and/or innovative requests for proposal and/or bid, which are responsive to our needs by following local, state regulations, Federal Transit Administration (FTA) guidelines, and the Procurement Policy 
• Assists in developing and defining contract/bid specifications; writes solicitations (Request for Proposals, Requests for Quotations, and Invitations to Bid); analyzes and determines most appropriate contract types to reduce exposure to risk 
• Maintains properly documented procurement files following FTA guidelines 

• Participates in the negotiation of contracts terms and conditions; monitors negotiation sessions to ensure ethical procurement practices are followed; advise departments on the type, form, and context of the final contract negotiated 
• Review and adhere to compliance of departmental policy, procedure, local, State and Federal regulations of procurement/Publish required procurements 
• Verify purchase requisitions by comparing the board approval document and the contract 
• Prepare purchase orders by verifying specifications and price; ensure all levels of approvals are met per the procurement type 
• Communicates in a clear and persuasive manner; establish and maintain effective relationships with department officials, company/vendor representatives, and staff members.  

• Prepare related supplemental paperwork in support of contracts for the Board; prepares analytical reports, correspondence, and memoranda. 
• Keep information accessible by sorting and filing documents 
• Work independently; read and interpret rules and regulations; collect, organize, and evaluate information; identify alternative solutions, and project consequences of decisions and recommendations 
• Compose clear and concise reports, recommendations, and correspondence. Performs market, total life cycle cost, and value, price, and complex cost analysis in formulating purchasing forecasts and recommendations for purchasing commodities or services 
• Report DBE selected vendors to the Director of Business Diversity 

• Track federally funded send per the submitted invoice  
• Confirm with Grant Administrator if FTA funds will be applied to the project/ invoice 
• Perform other duties as assigned 

Minimum Qualifications:

Skills:

• Customer Relations
• Problem Solving
• Mathematical and analytical
• Verbal and Written Communication

Knowledge:

• Analytical Reports
• Federal Regulations of Procurement
• FTA Guidelines