Procurement Specialist - Arlington Administration

Role: Procurement Specialist

Reports to: Procurement Manager

Program: 9005-Operations/Facilities

Department: Admin

Location: Arlington Administration - 2116 Arlington Ave., Suite 100, Los Angeles, CA 90018

Setting: 100% Onsite

Schedule: Monday - Friday, 8am - 4:30pm

Status: Full-time/Non-Exempt/Non-Management

Benefits: Medical, Vision, Dental, Life Insurance, 403(b) Retirement plan, Employee Assistance Program (EAP), etc.

Openings: 1

Summary:

The Procurement Specialist is responsible for overseeing a variety of purchasing and procurement-related functions that support the operational and compliance requirements of the organization. This role includes sourcing and purchasing goods and services, reviewing and analyzing vendor invoices and documentation, conducting cost analyses, and ensuring that all procurement activities comply with applicable contracts, grant requirements, and city, state, and federal regulations.

The ideal candidate will demonstrate strong attention to detail, resourcefulness, and problem-solving abilities. This position serves as the administrator of purchasing management for the organization's private and institutional grants, ensuring that effective systems are in place to meet the procurement needs of programs and departments.

Additionally, the Procurement Specialist ensures that all purchasing practices are carried out in an ethical, responsible, and coordinated manner, in alignment with the organization's established policies and procedures.

Essential Duties and Responsibilities:

• Review and prepare purchase orders and invoices for various departments and facilities, then submit for management approval and purchasing\
• Work with the Procurement Manager to organize and distribute soft furnishings to sites
• Research and purchase items for the agency via credit card or check request and ensure that the goods are delivered efficiently to the proper address
• Maintain open lines of communication between People Leaders, staff, vendors, and contractors
• Cross-reference purchases with deliverables, then label and organize accordingly
• Work with Programs and Finance to ensure purchasing for clients is in alignment with budgets and contract criteria, then relay the availability of funds to People Leaders
• Properly code all invoices on check requests to be submitted to Accounts Payable for processing
• Remit vendor payment as needed, including but not limited to by phone, mail, or in person
• Assist with the research and negotiations of staff parking, then process to allocate and distribute the passes as needed
• Understand all contract criteria and limitations on allowable client related expenses and work with program staff to stay within required parameters; assist programs with identifying eligible use of funds for program participants
• Develop and maintain reports of purchases that tie to specific contracts, grants, and/ or other projects and work with Finance to reconcile utilization of funds
• Review and approve client related purchase requests from programs and ensure procurement documentation is properly maintained
• Perform any other duties as requested

Qualifications:

• High School Diploma or GED or Equivalent

• Must have valid CA driver's license and reliable transportation

• Experience working in homeless services and non-profit organizations

• Experience in developing systems to organize resources and achieve successful logistical outcomes

• Strong administrative skills with significant attention to detail

• Computer skills with proficiency in Microsoft Office software (Word and Excel)

• A highly motivated self-starter, with ability to coordinate multiple projects/tasks at once

• Possess excellent verbal and written communication skills, interpersonal skills, and ability to work both individually and as part of a team

• Possess problem solving and conflict resolution skills and exercises professional judgment

• Flexible, adaptable, and capable of working in a fast paced, professional environment

• Must maintain and execute confidential information using HIPAA standards

Preferred Qualifications:

• Bachelor's degree preferred.

Work Environment:

• Primarily indoor office environment
• Regularly required to sit, stand, bend; occasionally lift or carry up to 50 lbs.
• May necessitate working in busy and loud environments
• May be exposed to elements like cold, heat, dust, noise, and odor.
• May need to bend, stoop, twist, and sit throughout the day.

EXPECTED BEHAVIORS OF ALL STAFF

• Act as a role model
• Demonstrate a sense of responsibility
• Continuously learn and improve
• Acknowledge your own areas of improvement
• Hear and provide honest, specific and direct feedback
• Create an environment where everyone is welcomed valued and respected
• Collaborate

Equal Opportunity Employer

The People Concern is an equal opportunity employer dedicated to non-discrimination in employment. We select the most qualified individual for the job based on job-related qualifications regardless of race, color, age, sex, religion, national origin, disability, ancestry, marital status, credit history, sexual orientation, arrest and court record, genetic information, veteran status or any other status protected by federal, state or other applicable laws.

About the People Concern

The People Concern empowers the most vulnerable among us to rebuild their lives. One of Los Angeles County's largest social services agencies, The People Concern was formed in 2016 in a merger of two trusted social service organizations based in Los Angeles County, OPCC and Lamp Community. Informed by more than fifty-eight years of work in the community, The People Concern is a leading provider of, and advocate for, evidence-based solutions to the multi-faceted challenges inherent in homelessness and domestic violence.

With compassion and profound respect for those we serve, we provide a fully integrated system of care - including outreach, interim housing, mental and medical health care, substance abuse services, domestic violence services, life skills & wellness programs, and permanent supportive housing - tailored to the unique needs of homeless individuals, survivors of domestic violence, challenged youth, and others who have nowhere else to turn.

The People Concern's model of integrated and comprehensive care empowers our participants to navigate the multi-faceted obstacles in their lives, become their best selves, and ultimately, connect with and contribute to their communities.

Benefits & Perks

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Retirement Planning (403b) & Matching
• Paid Holidays
• Paid Vacation Days
• Paid Sick Days
• Employee Assistance Plans (EAP)
• TELUS Health
• Flexible Spending Account (FSA)
• Basic Life / Accidental Death & Dismemberment (AD&D)
• Voluntary Short- and Long-Term Disability
• Voluntary Pet Insurance
• Corporate Discounts: Discounts on Hotels, Theme Parks, Concerts, Movies, Restaurants & More
• The People Concern University & Certificates