Procurement Specialist

Procurement Specialist

Salary Range: $47,393.00 - $71,089.00

This is a non-exempt (hourly) position. Pay rates are based on education, skill, experience level and internal equity

The success of Mecklenburg County rests on strong, competent talent at all levels of the organization. The Department of Financial Services is responsible for capital and debt planning, investments, accounting, payroll, grant management and payables. In addition, it provides fiscal support to departments across the County.

Procurement, a division of Finance, develops integrated procurement strategies, aligned with County department needs for goods, services and technology. In addition, the division assists with vendor registration, vendor performance and vendor relationship management. The Procurement Division provides the following services: formal and informal solicitations, procurement policy development and administration, information technology purchasing, contract development, strategic spend analysis, vendor performance management, vendor relationship management, and consultation.

POSITION SUMMARY

Provide guidance and support to Mecklenburg County departments in the procurement of goods and services. This position is under minimal supervision, performs basic informal procurement activities, including vendor registration, purchase order completion, spend data reporting, assisting with contract‑execution documents, and supporting additional procurement project needs as assigned.

ESSENTIAL FUNCTIONS

Vendor support: answers telephone calls, correspondence, and requests for assistance from vendors; researches and provides information; explains County purchasing policies and procedures; and provides copies of RFP and bid invitation information upon request.

• Collect and provide initial analysis of data to be used by procurement
• Ensure proposals and quotes are completely and appropriately completed; verify product, pricing information and contact vendors if needed
• Produce reports tracking contract expiration dates or spending for assigned categories or departments
• Monitor and analyze a variety of financial records and data sources
• Prepare related special reports and studies, including cost studies, budgetary reports, and related documentation
• Analyze purchase order requests; confer with department personnel regarding specifications, quantity and quality of merchandise; assists or manages the opening of public bids
• Review departmental requisitions in order to generate purchase orders and distribute purchase orders to suppliers; contact prospective vendors to determine availability; delivery and cost
• Collect and reconcile all purchasing card statements and all required documents related to new or amended contracts and ensure contract package is complete and ready for signature routing process

Assist Procurement Analyst in gathering and analyzing required documents for sourcing and enterprise initiatives

MINIMUM QUALIFICATIONS

Experience: A minimum of two years of accounting or relevant experience

Education: High School Diploma or equivalent

Combination of relevant education and relevant experience accepted: Yes

LICENSES AND CERTIFICATIONS

May require a valid North Carolina or South Carolina Driver''s License

PREFERRED QUALIFICATIONS

• Associate degree in Business or a related field
• A minimum of two years of experience in a procurement environment completing procurement transactions related to goods, services and/or information technology purchasing.
• Power BI
• Advanced Excel skills

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of

• Knowledge of standard local government accounting and purchasing principles and practices
• Arithmetic, algebra, geometry, calculus, statistics, and their applications
• The structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
• Principles and processes for providing customer service

Skills

• Understanding written sentences and paragraphs in work related documents
• Talking to others to convey information effectively
• Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems
• Using mathematics to solve problems
• Using independent judgment and discretion in order to interpret and apply federal, state, and local fiscal regulations and to analyze and correct budgetary problems and errors

Abilities

• Applied Learning: Assimilating and applying new job-related information in a timely manner
• Communication: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the information provided
• Decision Making: Identifying and understanding issues, problem and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints and probably consequences

Computer Skills

Proficient in various computer applications and software including Microsoft Office Suite

REASONABLE ACCOMMODATIONS STATEMENT

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

DISCLAIMER STATEMENT

This is not intended to be an all-inclusive list of job-related responsibilities, duties, skills, requirements or working conditions. Other duties may be assigned based on business need and the supervisor's request. Mecklenburg County reserves the right to revise the job description at any time. Designated positions may be required to assist in emergency and/or disaster situations.