Summary
The Procurement Specialist supports the day-to-day purchasing and administrative activities of the procurement function within the clinical business unit. The role is focused on accurate processing, data integrity, and coordination. The role provides essential support to ensure procurement activities are well-documented, compliant with internal procedures, and aligned with approved suppliers and contracts.
The position works closely with Global Pricing, Operations, Finance, Business Development, and external suppliers to support requisition-to-payment processes and maintain procurement records and trackers.
Essential Duties and Responsibilities
- Execute day-to-day procurement operations, including processing purchase requisitions, generating purchase orders, and coordinating necessary approvals in line with internal procedures and delegated authority levels.
- Maintain accurate procurement trackers, spreadsheets, and filing systems with rigorous attention to data integrity; identify opportunities for process improvements and recommend to Manager, Global Procurement
- Take part in supplier onboarding and offboarding activities, ensuring required information is complete and up to date; Escalate compliance questions or complex issues to the Manager, Global Procurement
- Administer contract records by filing executed agreements, tracking key dates, and maintaining contract records and serving as custodian of procurement documentation.
- Coordinate with internal stakeholders to clarify purchasing requirements, resolve routine discrepancis, and ensure accurate and timely processing of purchase orders and service requests. .
- Serve as primary liaise with suppliers on routine matters such as order status, delivery dates, and invoice queries; resolve routine supplier matters independently and escalate complex or policy-level issues to the Manager, Global Procurement
- Execute invoice reconciliation by comparing invoices against purchase orders, validating pricing compliance, identifying discrepancies and coordinating resolution and/or escalation of discrepancies where required and maintaining approved pricing sheets and rate cards.
- Monitor supplier performance based on quality standards, delivery time, and price to support manager-led supplier evaluations
- Support continuous improvement of procurement processes and workflows, as directed by the Manager, Global Procurement
- Ensure compliance with corporate policies, ethical standards, and regulatory requirements.
- Maintain compliance with Sharp's Standard Operating Procedures (SOP).
- Execute specific tasks / projects as directed by the Manager, Global Procurement.
- Other duties as assigned
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential
functions.
- Minimum 3 years' experience in an professional experience in procurement, finance, operations support role or related role in a regulated manufacturing or pharmaceutical environment
- Demonstrated profiency with SAP or similar ERP system.
- Strong attention to detail and high standards of data accuracy.
- Strong written and verbal communication skills with ability to interact professionally with internal stakeholders and external suppliers at various organizational levels
- Solid understanding of procurement processes, supply chain principles, and best practices in a regulated industry
- Willingness to continuously learn and adapt in a complex, global, and regulated business environment
- Demonstrated ability to work independently, handle multiple tasks simultaneously, negotiate and meet critical timelines, strong attention to detail and excellent organizational skills.
- Demonstrated ability to manage multiple priorities, coordinate cross-functional activities, communicate effectively with internal and external stakeholders, and consistently meet established deadlines and deliverables
- Experience with Microsoft Office applications, especially Excel
- Demonstrated ability for effective communication, teamwork, and problem-solving skills