Alliance/Partner Management, Budget Management, Corporate Policies, Credit Cards, Documentation, Equipment Maintenance/Repair, Equipment Specification, Federal Acquisition Regulations (FAR), Foreign Affairs, IMAP (Internet Message Access Protocol), Logistics, Negotiation Skills, Process Management, Procurement Management, Procurement Strategy, Purchase Orders, Purchasing/Procurement, Reconciliation, Sourcing Strategy, Technical Support, Vendor/Supplier Evaluation, Vendor/Supplier Selection
The Procurement Specialist II (PS II) will own and manage the end-to-end procurement process and in compliance with Alutiiq Information Management (AIM) corporate procurement policies and procedures, IMAP contract guidelines, the Federal Acquisition Regulation (FAR), the Foreign Affairs Manual (FAM), and Department of State (DSSR) guidance. The Procurement Specialist II evaluates vendors based on price, quality, reliability, availability, and technical support. The PS II contracts appropriate products and services using the most cost-effective procurement and shipping methods to ensure the program operates within budget and timeline constraints. Key roles and responsibilities for IMAP include (but are not limited to):
- Own and manage the end-to-end procurement process and procurement packages by serving as the Procurement Specialist Lead with 2 direct employees
- Develop and manage training processes for new/current employees on end-to-end procurement procedures
- Serve as the main POC for all IMAP Procurement reporting to include but not limited to: SLA compliance, cost savings, monthly discipline spend, and other AHOC reporting as required
- Apply standardized procurement and sourcing strategies in accordance with the Federal Acquisition Regulation (FAR)
- Identify cost-effective suppliers and establish procurement partnerships
- Negotiate with external vendors to secure favorable terms
- Process orders for necessary goods and services to fulfill requisitions in accordance with local policies
- Coordinate with key stakeholders and subject matter experts to clarify service requirements and equipment specifications
- Provide order confirmation and tracking information for inbound shipments to logistics team members and assist in coordinating returns of incorrect or damaged merchandise
- Maintain current, accessible documentation and records, including orders, costs, receipts, and vendor correspondence
- Track and maintain accountability for procurement requisitions, including micro-purchases and corporate purchase packages
- Review and approve procurement packages
- Document all procurement activity in management systems and databases for review
- Perform other duties as assigned
Deliverables may include:
- Daily Requisition Log Reconciliation
- Monthly reporting requirements (SLA compliance, cost savings, monthly discipline spend, and other AHOC reporting as required)
- Monthly credit card reconciliation (final review)
- Weekly ordering status for PM review
- Daily program Purchase Order completion (%)