Title Procurement Specialist
State Role Title Procurement Officer I
Hiring Range 45000 - 50000
Pay Band 4
Agency New College Institute
Location Martinsville
Agency Website httpsnewcollegeinstitute.org
Recruitment Type General Public - G
Job Duties The Procurement Specialist will report to the Director of Finance & Human Resources playing a key role in managing procurement and contracting functions for the agency. This position involves overseeing the development solicitation and administration of contracts in compliance with APSPM CPSM guidelines the Virginia Public Procurement Act and CAPP regulations. This position will be responsible for but not limited to managing procurement activities including sourcing vendor selection and contract negotiation drafting and issuing Invitations for Bids IFBs and Requests for Proposals RFPsl and evaluating bids and making award recommendations. Additionally the incumbent of this position will maintain accurate procurement records and ensure compliance with procurement policies provide relevant training to staff on procurement policies procedures and best practices as needed and coordinate vendor performance evaluations and resolve procurement-related issues. The Procurement Specialist position will also receive review and perform data entry for staff travel vouchers process oversee travel arrangements and travel reimbursements for staff as well as support accounts receivable and accounts payable functions.
Minimum Qualifications • Strong knowledge of procurement processes including familiarity with IFBs RFPs and relevant regulations. • Ability to obtain Virginia Contracting Associate VCA certification within one year and Virginia Contracting Officer VCO certification within two years. • A work history demonstrating considerable relevant experience in procurement or financial operations. • Experience demonstrating knowledge of Microsoft Office Suite and financial management software. • Excellent communication and organizational skills.
Additional Considerations • Experience in data analysis and contract management particularly in higher education or governmental settings. • Current certifications such as Virginia Contracting Associate VCA Virginia Contracting Officer VCO Virginia Construction Contracting Officer VCCO and others like Certified Purchasing Manager C.P.M. or Certified Professional Public Buyer CPPB. • Knowledge of GAAP and advanced procurement principles. • Knowledge of the Commonwealths SPCC program.
Special Instructions You will be provided a confirmation of receipt when your application andor résumé is submitted successfully. Please refer to Your Application" in your account to check the status of your application for this position.
You will be provided a confirmation of receipt when your application andor résumé is submitted successfully. Please refer to Your Application" in your account to check the status of your application for this position.
State employees who have been affected by Policy 1.3 Layoff and possess a valid Interagency Placement Screening Form Yellow Card or a Preferential Hiring Form Blue Card must submit the card BEFORE the closing date for this position. The card may be scanned and attached to the application or faxed to 276 403-5604. Please include your name and the position number of the fax cover sheet.
Reasonable accommodations are available to individuals with disabilities during the application andor interview processes per the Americans with Disabilities Act. Please call 276-403-5627 for assistance. AMERICORPS PEACE CORPS AND OTHER NATIONAL SERVICE ALUMNI ARE ENCOURAGED TO APPLY.
Contact Information Name Diana Pace Phone 276-403-5627 Email dpacenewcollegeinstitute.org
In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter formerly COD provided by the Department for Aging & Rehabilitative Services DARS or the Department for the Blind & Vision Impaired DBVI. Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARSDBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.