Procurement Specialist

Position Summary

The Procurement Specialist will coordinate with operations and accounting as it relates to the purchasing process to meet business needs. Salary commensurate with experience. This position is located in Midland, Texas, and reports to the Supply Chain Manager.

Pilot Water Solutions (“PWS”) is the most reliable name in water midstream. PWS is a full service, full life cycle water midstream company with assets across the Permian, Eagle Ford, Rockies, Haynesville, and Appalachia. With strategically located assets in the core of its basins, Pilot Water Solutions is positioned to meet the needs of its customers with best-in-class service and reliability.

Essential Job Duties

• Coordinates all management-approved projects for purchase order (PO) preparation.

• Creates and manages POs, including entering received goods and services and identifying missing items.

• Follows up with field employees to investigate and resolve inaccurate POs and discrepancies

• Ensures field teams report goods and services received within the 48-hour requirement.

• Utilize the ERP system to obtain supporting records (e.g., bill of lading tickets, charge slips, service tickets) to complete the PO process.

• Reviews open POs weekly to confirm accuracy and validity.

• Assists in the accounts payable month and quarter end closings.

• Interacts with vendors to follow up on pending or missing invoices

• Sets up POs for approved projects, including Authorization for Expenditure (AFE) projects, and communicate details to vendors and managers.

• Works with the CAO to implement a much needed PO system within the company

• Tracks POs for all AFE and project work in coordination with field managers and rest of staff

• Ensures all purchases are initiated with a PO and escalate unresolved discrepancies as needed.

• Manages and resolves invoice discrepancies and disputes

• Assists with month-end and quarter-end close processes, including reconciliation of AFE projects and vendor coordination.

• Supports implementation and improvement of the company’s PO system.

• Assists with other duties as assigned based on company needs.

• Complies with all Company policies and procedures; adheres and is compliant to safety and environmental guidelines.

This job description is not intended to be an all-inclusive list of duties and responsibilities of the position. Incumbents will be expected to follow other job-related duties outside of their normal responsibilities as assigned by their supervisor based on business needs.

Minimum Qualifications

• High School Diploma or comparable such as GED

• Oil and gas industry experience

• Strong organization, planning and time-management skills for multiple priorities and deadlines.

• Customer service skills with the ability to work with a variety of work styles.

• Able to effectively communicate with all levels of organization.

• Able to adapt in a fast-paced environment where change is a constant.

• Proficient in MS office (Word, Excel, PowerPoint, etc.)

• Proactive problem-solver with strong critical and analytic skills

• Strong attention to detailed

• Able to travel as needed

Preferred Qualifications

• Bachelor’s Degree in Business Administration, Business Law, Finance, Purchasing, or a related field

• SWD or Midstream Experience

• Experience with NetSuite or similar ERP systems

Physical Requirements & Working Conditions

• Must be able to sit for extended periods of time at a desk and working on a computer

• Must be able to lift up to 15 pounds

• Standard office environment.

• Occasional visits to field sites with required PPE

Equipment Used

• Computer/laptop

• Desk phone and mobile phone

• Multi-purpose copier/printer

• Standard office supplies