Job Summary (Procurement Specialist Business Operations)
- Coordinate and manage procurement solicitations, including writing, advertising, and evaluating bids to support department needs.
- Develop technical and complex procurement specifications in collaboration with end users.
- Prepare, manage, and administer solicitation documents and facilitate public solicitation openings.
- Lead evaluation committee meetings and review vendor responses, including clarifications, presentations, and Best and Final Offers (BAFOs).
- Prepare and present award recommendations, ensuring all necessary documentation is secured.
- Provide purchasing services (e.g., obtaining quotes, reviewing requests, making purchase recommendations) within delegated authority.
- Track and follow up on orders to ensure timely receipt of goods and services.
- Research, compare, and recommend products, services, and vendors based on price, quality, and availability.
- Administer contracts throughout their lifecycle, including processing amendments, extensions, and price changes.
- Conduct post-award meetings, monitor contract compliance, and resolve conflicts or performance issues.
- Review, update, and maintain contract files and tracking databases.
- Train and support agency personnel on procurement procedures, documentation, and contract usage.
- Ensure compliance with Arizona Procurement Code and department guidelines; identify and recommend solutions for compliance issues.
- Serve as subject matter expert for procurement code, contracts, and assigned commodities/services.
- Investigate and resolve vendor performance issues, issuing noncompliance notices as needed.
- Perform additional related duties as assigned.
Work Environment & Requirements
- Hybrid schedule: on-site in Phoenix, AZ every Thursday; remote work on other days (must use personal computer for remote work).
- Local candidates only; must be available for in-person interviews and able to start within two weeks of offer.
- Background check, drug screening, and security clearance required.
- No agency laptop provided; on-site workstations available.
- No travel required.
Qualifications
- Bachelor's degree in Business or related field.
- Minimum 2 years of procurement-related experience.
- Proficiency in Microsoft Word and Google Workspace.
- Preferred: Experience with government agencies.