Procurement Specialist

Job Purpose:

Responsible for the procurement of materials and daily management of supplier relationships.

Essential Duties and Responsibilities:

This position is required to assure compliance of Company operations to all applicable laws, regulations and standards, good business practices and company documented procedures (including but not limited to Quality Systems Regulations, ISO 9001/13485, government occupational health and environmental regulations and statutes).

System Administration

Core Responsibility

• Create and send purchase orders in ERP
• Create DMR documents to return defective product
• Send required documentation to suppliers from ERP
• Enter and update new parts and vendors into the ERP
• Pricing updates on raw materials

Material Procurement

Core Responsibility

• Reviews material demand and issues purchase orders to approved suppliers
• Work with receiving on issues related to inbound materials
• Research and perform what-if scenarios related to product pricing and availability
• Research and procure miscellaneous tooling and shop floor items

Supplier Relations

Core Responsibility

• Assist in locating, approval, and onboarding of new suppliers
• Negotiate pricing with vendors as needed
• Maintain good relationships with our suppliers
• Follow up on product status as required

External Department Relations

Secondary Responsibility

• Work with Accounting on any invoice discrepancies or pricing issues
• Communicate with Sales and Production on material delays or defects
• Work closely with Scheduling position on material delivery related to job demands
• Assist in material selection and research related to the quoting function

Reporting

Core Responsibility

• Monitor OTD supplier information
• Monitor supplier's defective product
• Compiles data as needed from suppliers, internal departments, management, ect.

Other Duties as Assigned

Knowledge/Skills/Abilities:

• Ability to effectively communicate with suppliers and internal TLC team members including creating, facilitating, and presenting training, both technical and non-technical capacity.
• Ability to plan and assist in improvement projects.
• Proven problem-solving ability to resolve issues.
• Excellent analytical, oral, and written communication skills.
• Proficient computer skills. (Microsoft Office Suite, CRM, ERP, etc.)
• Contribute as an internal team resource for the department, as well as the company.
• Ability to perform cost analysis and research product data.
• Present data at multiple levels of the company through data gathering and analysis.
• Maintain a professional, confident, and dependable representative of the company to internal and external parties.
• Ability to work in a face paced and frequently changing environment.
• High level of initiative and strong work ethics.

Qualifications:

Minimum

• 2+ years procurement experience
• Able to travel to local suppliers, as needed.

Preferred:

• Bachelor's degree or equivalent in Business, Supply Chain, Finance or Engineering.
• Experience with ERP systems.
• Procurement experience in electro-mechanical industry, as well as with product franchise lines.
• Professional certifications (CPM, APICS, P.E)

Physical Demands and Work Environment:

• Ability to use hands to finger, handle, or feel, and the ability to talk and hear.
• Ability to frequently sit for prolonged amounts of time, stand, walk, reach with hands and arm's length, climb or balance, stoop or bend, push, pull, kneel, and crouch as job requires.
• Ability to regularly lift and/or move up to 20 pounds, occasionally lift and/or move up to 50 pounds.
• Must be able to use a computer for extended periods of time.
• Primarily office environment with time potentially manufacturing/warehouse.
• Must be able to operate office equipment, e.g. computer, copier, phone, etc.