Position Overview

The Procurement Supervisor oversees the sourcing and supply management of green coffee, packaging, ingredients, production consumables, and sales and marketing materials. This role drives supplier performance, negotiates contracts, manages costs, and provides administrative support for green coffee purchasing and contract management, ensuring uninterrupted material availability across Roasting and Cold Brew production. The position enforces disciplined inventory management across green coffee, roasted coffee, packaging, and ancillary sales materials, balancing stock levels and order timing with working capital and margin objectives. Partnering closely with Production Planning, Sales, and Finance, the Procurement Supervisor aligns supply commitments with demand forecasts and production schedules.

Role Priorities
Procurement & Supply Management
Oversee purchasing of direct materials (ingredients, packaging, labels, co-manufacturing inputs) to support production plans
Schedule Delivery and administer ordering of Green Coffee held by importers and 3PLs.

Ensure timely PO placement and delivery of production materials and operating supplies to align with production schedules and inventory targets
Serve as escalation point for material shortages, expediting needs, or supplier constraints
Enforce standard procurement processes and approval workflows

Inventory Management & Control
Continuously assess inventory targets for raw materials, packaging, and ancillary items balancing service level, cash flow, and shelf-life constraints
Monitor inventory levels, turns, and aging; take action to reduce excess, obsolete, or at-risk inventory
Set and maintain safety stock, reorder points, and planning parameters in ERP/MRP systems
Partner with Operations and Finance to maintain and execute cycle count schedules; ensuring accurate inventory levels and valuation

Supplier Management & Cost Control
Manage and maintain vendor records in the ERP system, ensuring supplier documentation is complete, including reseller certifications and W-9 forms
Support Accounts Payable to ensure timeliness of Vendor Payments
Analyze supplier performance and provide reporting related to cost, quality, lead time, and reliability
Lead and support supplier negotiations, managing pricing, minimum order quantities, freight terms, and service level agreements
Track and manage purchase price variances, resolve errors and omissions
Monitor product sales margins and alert leadership to purchase price fluctuations that reduce margins below acceptable levels
Support annual budgeting, cost-reduction initiatives, and inflation mitigation efforts

Team Leadership & Cross-Functional Collaboration
Supervise company buyers and/or purchasing administrators, ensuring execution accuracy and accountability
Train and develop team members on planning logic, inventory management, and ERP usage
Support continuous improvement initiatives across procurement and planning processes

Systems, Reporting & Compliance
Ensure accurate purchasing, planning, and inventory data within ERP/MRP systems
Generate and analyze reports related to demand, inventory, supplier performance, and spend
Ensure compliance with food safety, regulatory, and internal control requirements
Support audits and documentation related to suppliers, inventory, and procurement processes

Product Planning & Demand Alignment
Collaborate with Sales, Marketing, and Operations on New Product planning, launches, promotions, and discontinuations
Maintain and validate item master data (lead times, MOQs, yields, safety stock parameters) to support accurate planning and Item creation in ERP
Identify demand or supply risks and proactively recommend mitigation plans

Key Performance Indicators (KPIs)
Production service level / material availability
Inventory turns, aging, and obsolescence
Purchase Price Variance (PPV) vs PO's issued, and vs budget
Forecast and plan adherence
Supplier OTIF and quality performance
PO accuracy and cycle time

Role Requirements
Bachelor's degree in Supply Chain Management, Operations Management, Business, or related field—or equivalent professional experience
4–7 years of experience in procurement or inventory management within CPG or manufacturing
Direct experience managing cost-of-goods materials, including ingredients, packaging, and co-manufactured products
Prior experience leading or supervising purchasing or planning staff
Strong working knowledge of ERP/MRP systems
Food & Beverage or regulated manufacturing experience

COMPETENCY – KNOWLEDGE, SKILLS, & ABILITIES
Strong understanding of demand planning, MRP, and inventory optimization
Proficient in office productivity applications, with advanced skills in Excel or equivalent spreadsheet software
Analytical mindset with strong cost and margin awareness
Ability to manage competing priorities in a fast-paced production environment
Excellent cross-functional communication and leadership skills
High attention to detail with strong execution discipline
Excellent interpersonal and communication skills.
Can breakdown work into process steps; anticipates and adjusts for problems and roadblocks.

Work Environment

Warehouse-type, small office environment: busy, conversationally noisy, tight quarters, sometimes stuffy, dusty, ever-present coffee roasting aroma. Noise level in the work area is typical of most office environments with telephones, personal interruptions, and background noises; in warehouse locations, the noise level may be moderate to loud

Physical Demands
This position is at times active and requires standing, walking, bending, kneeling, stooping, crouching, crawling, and climbing
Effective verbal communication skills to convey and receive information and instructions clearly, in person or by phone.
Visual acuity for detailed work, color recognition, data and document review, equipment operation, and observation of surroundings.
The employee must frequently lift and/or move items over 25 pounds
The employee must occasionally lift and/or move items over 50 pounds