At Environmental Air Systems (EAS), we design and build innovative HVAC and mechanical solutions for complex commercial and industrial projects. We are seeking a Procurement Support Coordinator ensure the smooth operation of procurement activities. This role requires strong organizational skills, attention to detail, and the ability to collaborate across departments to support overall success.
RESPONSIBILITIES:
Process all procurement-related credit card purchases in accordance with company policies
Provide backup coverage to the receptionist as needed.
Reconcile procurement credit card transactions accurately and in a timely manner
Support the Parts Department with documentation and coordination needs
Process Staples orders for all EAS divisions
Process petty cash receipt ticket reconciliation monthly
Assist with metal log updates
Assist with entering purchase orders, tracking order status, and providing reports to support project management
Assist and support the accounting team with the invoice approval and documentation process
Maintain accurate and up-to-date paper and electronic purchase order and invoice files
Update and maintain master Purchase Order (PO) logs and Project Manager (PM) log books as required
Provide backup support to team members as needed to ensure continuity and success of the department
EDUCATION AND EXPERIENCE:
This position requires a minimum of a High School Diploma or GED
Advanced education in office management is a plus, but not required
This position requires a minimum of 2 years of experience in an office environment, preferably in a manufacturing purchasing department
Ability to analyze data and identify trends
Strong problem-solving and decision-making skills
Excellent documentation and communication skills
JOB REQUIREMENTS AND SPECIAL SKILLS:
Strong organizational and time-management skills with attention to detail
Ability to manage multiple tasks and priorities in a fast-paced environment
Proficiency with Microsoft Office (Excel, Word, Outlook); experience with procurement or accounting systems preferred
Effective communication and interpersonal skills
Ability to work independently and as part of a team
Prior procurement or support role experience preferred
Work Environment & Expectations
Primarily office-based with frequent interaction across departments
Requires professionalism, discretion, and adherence to company policies and procedures
Flexibility to support additional tasks or team members as business needs evolve