About Us
Middle Georgia State University (MGA), a multi-campus, baccalaureate and graduate degree-granting public institution, is the most affordable public state university in Georgia. MGA has five campuses-Macon, Cochran, Dublin, Eastman, and Warner Robins, all located in central Georgia-and global outreach through its fully-online campus. Its enrollment of 8,400 students is largely comprised of students from most of Georgias 159 counties. The University has six academic schools, including Georgias flagship aviation program, that support its mission to educate and graduate inspired, lifelong learners whose scholarship and careers enhance the state.
Job Summary
This position is responsible for administering and managing the Universitys Purchasing Card (P-Card) Program and supporting in the Universitys procurement functions.
Responsibilities
Coordinates eProcurement (ePro) Activities (70%) -
Provides support to all ePro users
Processes, updates and monitors ePro requisitions and purchase orders
Ensures compliance with University and state purchasing policies
Retains appropriate fiscal documentation and records.
Performs related duties.
Institutions Purchasing Cardholder (P-Card) (20%) -
Completes all WORKS (P-Card software program) analysis.
Provides support to all Purchasing Card users; eEnsures compliance with university and state purchasing policies
Conducts training at all campus locations
Retains appropriate fiscal documentation and records.
Assists with solicitations and contract management (5%) -
Processes contract renewals and amendments
May conduct solicitations such as request for quotes, request for proposals and conduct sole source/consortia procurements.
Retains appropriate fiscal documentation and records
Perform a Variety of Related Duties (5%) -
Attend meetings
Attends training
Required Qualifications
Educational Requirements
High School Diploma or equivalent is required.
Other Required Qualifications
Mandatory purchasing certifications to be obtained within 6-12 months after hire: GCPA (Georgia Certified Purchasing Associate), GCPCA (Georgia Certified Purchasing Card Administrator), GCPM (Georgia Certified Purchasing Manager)
Required Experience
2 - 3 years of related experience
Preferred Qualifications
Preferred Educational Qualifications
Associates degree in a course of study related to the occupational field is preferred
Preferred Experience
Work experience in a college or university environment is preferred
Knowledge, Skills, & Abilities
Knowledge of the Georgia Procurement Manual
Knowledge of University policies and procedures.
Knowledge of related functions specifically Accounts Payable
Skill in the operation of computers and job related software programs.
Skill in decision making
Skill in analyzing and solving of problems.
Skill in interpersonal relations and in dealing with the public.
Skill in oral and written communication.
Skill in working as a team and collaborate
Skill in handling a high volume of activity with a high degree of accuracy and strong data entry skills
USG Core Values
The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Institutional Values
Middle Georgia State University is committed to four core values in what we do and represent: CORE VALUES: Stewardship - Engagement - Adaptability - Learning
Equal Employment Opportunity
Middle Georgia State University is committed to ensuring a safe learning environment that supports the dignity of all members of the University community. Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG) and Middle Georgia State University. Pursuant to Board of Regents Policy Section 6.6 , federal and state laws and regulations, and our vision, mission, and values, Middle Georgia State University prohibits discrimination on the basis of an individuals age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status"). No individual shall be excluded from participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any USG program or activity because of the individuals protected status; nor shall any individual be given preferential treatment because of the individuals protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.
Other Information
This is a non-exempt (hourly paid) position and includes a comprehensive benefits package. Benefits include:
Background Check
Employment offer is contingent upon completing a background investigation, including a criminal background check demonstrating your employment eligibility with MGA, as determined by MGA in its sole discretion, confirmation of the credentials and employment history reflected in your application material, and, if applicable, a satisfactory credit check.