Procurement & Technology Coordinator

Job Title: Procurement & Technology Coordinator

Location: Ocala, Florida (On-Site)

Schedule: Monday - Friday, 8:00am - 5:00pm

Ethos Health Group is a leading neurology practice specializing in traumatic brain injury care, advanced diagnostic testing, therapy, and long-term patient support. Our mission is rooted in empathetic, patient-centered care, supported by a culture of appreciation, employee growth, and the use of the latest technology to deliver efficient and effective outcomes.

We are seeking a highly organized and proactive Procurement & Technology Coordinator to oversee our vendor relationships, technology systems, and compliance operations across the organization.

Position Overview

This role is ideal for a motivated professional who thrives at the intersection of technology management, vendor negotiation, and healthcare compliance. The Procurement & Technology Coordinator will ensure our staff has reliable support, our systems remain secure and HIPAA-compliant, and our vendors and technology solutions align with Ethos' mission and operational goals.

Key Responsibilities

• Oversee password management and internal security protocols. Issuing/removing accesses.
• Managing the IT in the Google Workspace for compliance management.
• Manage all vendor relationships, contracts, purchasing, and negotiations.
• Supervise technology systems, including phone systems, fax services, Google Workspace, and IT support tools.
• Ensure ongoing HIPAA compliance across all digital platforms and workflows- HIPAA Compliance Officer. Manages BAA.
• Provide day-to-day technical support for staff and clinical teams, outsourcing when applicable
• Asset management and inventory management.
• Maintain and support EMR system management, access, updates, and troubleshooting
• Identify and implement new technologies that improve patient care efficiency
• Serve as the point person for operational technology and procurement needs
• Setting up IT infrastructure for new locations, working with vendors.
• Other responsibilities as needed.

• Experience in healthcare technology, procurement, vendor management, or IT operations
• Strong understanding of HIPAA compliance and data security practices
• Excellent communication and negotiation skills
• Multi-task, Works Independently Well Under Pressure, Resourceful, Proactive
• Ability to support staff in a fast-paced clinical environment
• Familiarity with EMR systems and medical office technology preferred
• Detail-oriented, dependable, and mission-driven

• A workplace built on empathy, appreciation, and collaboration
• Opportunities for employee development and leadership growth
• A mission-focused environment using modern technology to enhance care
• The chance to make a real impact on the lives of traumatic brain injury patients