Producer

Department:Live Events

Reports To: Senior Producer, Live Events

Location: Remote,USA

Position Type: Full-time / Salaried / Exempt

Supervises: N/A

Estimated Travel: 25 - 35%

SOLOMON GROUP

Join Solomon Group’s Live Events team creating high-profile one-of-a-kind events and experiences. Whether planning and executing exceptional custom brand activations or large-scale fan events, the team provides innovative productions, best-in-class consumer engagement, and world-class fan experiences. Solomon Group Live Events team is responsible for all aspects of the live events, including concepting and ideation, budgeting, production and operations, activation execution, and fulfilling on-air look-ins and integrations.  The group also works closely with sponsors and activation agencies to ensure seamless partner integration into the events.  In the past year, the team has produced events, fan experiences, and activations at NCAA Men’s and Women’s Final Four, Super Bowl, World Cup, NFL Draft, College Football Playoff, NHL Winter Classic, MLB All Star, and Essence Festival.

THE OPPORTUNITY

The Producer will lead and support events across Solomon Group's portfolio, overseeing the full event lifecycle from planning and budgeting through execution and post-event reconciliation. Day-to-day responsibilities include developing and managing budgets, creating site plans, overseeing RFPs, managing vendors, building event documentation, leading event teams, and solving operational challenges as they arise. Success in this role requires strong event management expertise, along with the ability to collaborate effectively with sponsors and partners, lead client calls, respond quickly to partner needs, and seamlessly integrate activations into event plans.

One of the position’s primary responsibilities will be serving as the Producer / Event Manager for the NCAA Men’s Final Four Fan Fest, the premier destination for fans of all ages to experience the excitement of Men’s Final Four with 400,000 sq feet of basketball courts, sponsored activities, autograph signings, team merchandise, concessions, pep rallies and giveaways throughout the weekend.  The Producer / Event Manager will lead the event team on a day-to-day basis and will work closely with the production and sponsorship teams on all aspects of the event.

The position will also provide critical support across other Solomon Group events by serving as a lead producer and/or supporting team members throughout the year.

RESPONSIBILITIES:

Event and Project Management

• Lead and support the planning and execution of consumer-facing live events as both a project lead and collaborative member of a cross-functional events team
• Manage projects from initial concept development through execution, post-event, reconciliation, and final report
• Serve as a trusted leader, effectively managing internal and external stakeholders while fostering a collaborative, team-first environment.
• Oversee multi-disciplinary project teams that include full-time staff, freelancers, and vendors
• Develop and manage project timelines, key milestones, budgets, staffing plan, and production schedules.
• Collaborate with internal and external groups on partnerships, legal, finance, marketing, and programming
• Communicate effectively through client presentations, project meetings, and production calls
• Build and maintain strong local relationships while coordinating with city officials, public safety agencies, permitting offices, and other municipal partners
• Develop, track, and reconcile event budgets
• Contribute to brainstorming sessions, developing RFP responses, conducting research, and supporting creative event activations across multiple projects
• Oversee event operations, including sourcing and managing vendors for event elements such as audio/ visual, décor, labor, heavy equipment, temporary restrooms, etc.
• Build event layouts that create engaging fan and attendee experiences while satisfying event goals
• Work closely with team members and contractors on sponsor management, graphics, turnkey activations, ticketing and marketing elements
• Develop and maintain event status reports, production schedules, timelines, and other event documents
• Work with city entities on permitting and public safety
• Build event partner activation handbooks and forms to covey clear information to activating partners and gather key information on their activations
• Coordinate operational planning and execution of sponsor activations with partners and agencies
• Collaborate with team members to develop and execute turnkey partner activations
• Confidently lead client calls and provide clear direction and expertise

Operations and Productions

• Oversee event operations, including sourcing and managing vendors for event elements such as audio/ visual, décor, labor, heavy equipment, temporary restrooms, etc.
• Build event layouts that create engaging fan and attendee experiences while satisfying event goals
• Work closely with team members and contractors on sponsor management, graphics, turnkey activations, ticketing and marketing elements
• Develop and maintain event status reports, production schedules, timelines, and other event documents
• Work with city entities on permitting and public safety

Partner and Sponsor Integrations

• Build event partner activation handbooks and forms to covey clear information to activating partners and gather key information on their activations
• Coordinate operational planning and execution of sponsor activations with partners and agencies
• Collaborate with team members to develop and execute turnkey partner activations
• Confidently lead client calls and provide clear direction and expertise

 EXPERIENCE AND QUALIFICATIONS:            

• 3+ years of event, client management and brand activation experience
• Proven experience executing large-scale events and activations of at least $1M, including vendor and budget management
• Extensive work directly with sponsors, venues, contractors, and vendors
• Experience building presentations and presenting in a group setting
• Ability to multitask and be highly productive in a fast-paced environment
• Thrive in a collaborative environment and communicate effectively with a variety of stakeholders
• Highly detail-oriented and organized, with the ability to manage multiple priorities, remain resourceful and self-directed, and proactively seek clarification when needed
• Applicants should be comfortable being on video for virtual meetings, respond promptly to correspondence, and provide regular updates to key stakeholders on assigned projects.
• Understanding of event production and operations, including scheduling and multifaceted nature of large-scale events
• Proven experience forecasting, managing and reconciling program budgets
• Strong work ethic and an ability to quickly learn new skills and adapt to a variety of event environments
• High level of proficiency in Microsoft Office products, including MS Teams, Word, Excel and PowerPoint
• Willingness and ability to travel 25 – 35>#span class="MsoCommentReference"###[SG1]  of the year, including weekend and holidays

BENEFITS:  

• Health Insurance with Employer Contribution  
• Dental, Health, Vision  
• Employer-Provided Life Insurance  
• Flexible Paid Time Off  
• 401K with employer match  
• Supplemental Benefits  

ABOUT SOLOMON GROUP  

www.solomongroup.com  

Solomon Group uses its unique art to bring stories to life through Live Events, Exhibits, and Environments for a wide variety of national and international clients. For Live Events, we blend creative, design, and production that delivers effective, award-winning events. For Exhibits and Environments, we use our art of integrating exhibit fabrication with AV technology, offering a single-source solution that delivers unparalleled craftsmanship with efficiency.  

OUR CULTURE: 

Solomon Group prides itself on our values and dedicates ourselves to living them daily. For more information on what we’re made of, see our culture page: www.solomongroup.com/culture. 

Apply today and find your great career opportunity as a leader on the Solomon Group team!

www.solomongroup.com

Solomon Group is committed to providing equal employment opportunities for candidates and employees regardless of their membership in protected classes. Solomon Group does not discriminate based on race, color, age, national origin, sex (including sexual orientation, gender identity, transgender status, and pregnancy), religion, physical or mental disability, genetic information, marital status, veteran status, and/or any other legally protected class under applicable federal, state, or local laws. This anti-discrimination policy applies concerning all employment decisions, including but not limited to hiring, promotion, discipline, and discharge. Solomon Group is committed to equal opportunity for persons with disabilities in compliance with the Americans Disabilities Act and state law. If you feel you need accommodation for a disability, please inform us. Accommodation requests will be evaluated on a case-by-case basis. If you request an accommodation, you must participate fully in the interactive process.