Producer

Description

Position at MAS Event and Design LLC

Job Title: Producer

Group/Team: Production

Reports to: Chief Experiential Officer/Executive Producer

Location: Remote

Employment Type: Full time Employee

Travel Requirements: 30%, passport required

WHO WE ARE

MAS relentlessly pursues innovations and solutions that WOW to make lasting impressions for brands. It's the carefully considered colorful stage, content that teases new products and delights the viewer, that virtual platform that makes you feel like you are in the room together, and a customized pizza arriving at your door just in time for the show (seriously). We are obsessed with delivering MORE impactful and MORE magical moments that drop jaws, leave guests ecstatic, and give brands the spotlight they deserve.

WHAT WE ARE LOOKING FOR

The Producer is the day-to-day contact for our clients and manages all production components of a

project from start to finish. Managing all aspects of production and operation from logistics to vendor

management, all the way through to show activation and post production reconciliation. You will manage client relationships and liaise with other departments to ensure client satisfaction and to ensure accurate specifications and details are communicated to our vendors. You will also be responsible for portions of or complete all expenses and reconciliation related to your project. You will be expected to travel and conduct site visits and onsite rehearsals.

YOU SHOULD HAVE

At least 3-5 years of experience managing events

Understand event industry norms such as:

o Venue contracting - the overall process, including concessions

o Housing - room blocks, shoulder dates, cumulative blocks, and attrition

o Catering - food and beverage minimums

Bachelor's degree is preferred

Budget and financial tracking experience.

Strong computer and technology skills, especially Excel, Outlook, and Word

Ability to take initiative to learn and produce high quality work

Onsite team management experience

Ability to collaborate with others and work well on a team

Display a positive attitude in all interactions with internal and external customers

Flexibility and willingness to assist colleagues with projects and tasks outside of job requirements

ESSENTIAL RESPONSIBILITIES

Manage project budgets, ensuring profitability by maintaining gross margin goals, updating

budgets, and tracking actual costs in real-time.

Oversee the Coordinator and project team in tracking expenses, ensuring accurate cost entries, and

staying within budget parameters.

Source, negotiate, and manage project vendors-including venues, fabrication, AV, printers, caterers,

graphic designers, artists, and developers-while securing contracts and optimizing pricing to

maximize profitability.

Manage timelines and deadlines for all vendors (e.g., venues, AV, fabrication, print, catering, graphic

design, etc.).

Actively participate in creative ideation, ensuring concepts are aligned with the budget and feasible

for production before client presentation.

Maintain updated client-facing creative decks and ensure timely updates for weekly client calls.

Ensure the final experiential and creative deliverables match project specifications and align with

the client's vision.

Collaborate with the Technical Director and Art Director to review fabrication production.

Oversee print graphic production, coordinating with print vendors and graphic designers to ensure

all deliverables are met.

Communicate client needs clearly to internal teams and external vendors as required.

Lead weekly client calls, following a prepared agenda, and issue post-call debriefs and recap emails.

Create or oversee essential project documentation (e.g., workback timelines, staffing grids, onsite

production schedules, print grids, deliverables grids, contact sheets).

Conduct site visits and onsite meetings with vendors, including catering tastings and scenic builds.

Develop Run of Show (ROS) in collaboration with the client and provide it to the show team as

necessary.

Ensure the safety of all staff and guests during the event. In case of emergencies, handle incident

reporting and communicate with authorities and senior management.

Reconcile receipts with the Coordinator and close out budgets in partnership with the EP and

Operations.

Oversee post-event activities, including client follow-ups, storage logistics, and event reconciliation.

Write event summaries, share photos for internal files and social media, and ensure all files are

transferred from freelancers to the agency.

SUPERVISORY RESPONSIBILITIES

Supervise location research, sourcing and purchasing

Development of onsite crew schedules in collaboration with the Coordinator.

COMPETENCIES

Business or Job-Specific Knowledge

Decision Making

Time Management Skills

Leadership Skills

Task/project management

Customer Focus

Interpersonal Communication

Presentation Skills

Detailed knowledge of vendor pricing for production elements in both large and small scale

Ethics, Integrity, Values

Communication skills

Client Management

WHAT YOU CAN EXPECT IN RETURN

Full time position

Opportunities for growth and development

Health & Dental Insurance (choice of plans)

100% Employer paid short-term disability and life insurance

Opportunity to elect additional life insurance and LTD insurance at employee expense

Paid parental leave

Opportunity to contribute pre-tax dollars to flexible spending accounts

401(K) with employer match

Flexibility in work schedules

Generous time off

HOW WE'LL TAKE CARE OF YOU

Our job titles may span more than one career level. The starting hourly rate for this role is between $90,000 and $100,000. Our salary ranges are based on third-party national average market compensation analysis. The actual rate is dependent upon many factors, such as: training, transferable skills, work experience, business needs, and market demands. The salary range is subject to change and may be modified in the future.

NOT SURE IF YOU SHOULD APPLY?

Studies show that those identifying as under-represented individuals might have talked themselves out of applying at this point. Don't worry about checking every single box. At MAS, we are dedicated to building a diverse, inclusive, and authentic team - so if you're excited about this role, but your past experience doesn't align perfectly with every single qualification in this job description, we encourage you to apply anyway. You may just be the right candidate for this role or we may have other roles that better align with your skillset.

PHYSICAL REQUIREMENTS:

Individuals will be required to sit for the majority of the day and may be required to stand as needed. May require ability to ambulate primarily on a level surface for periodic periods throughout the day. Individuals may be required to travel via airplane, train, taxi, car and/or other means of transportation, as needed. The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

OTHER DUTIES AND ACKNOWLEDGEMENT

The above noted job description is not intended to describe, in detail, the multitude of tasks that may be

assigned but rather to give the employee/ candidate a general sense of the responsibilities and

expectations of the position. Duties, responsibilities, and activities may change at any time with or without notice. This does not create an employment contract, implied or otherwise, other than an "at will" relationship. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Opus Agency does not discriminate based upon race, religion, color, national origin, gender (including

pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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