The Production Administrative Assistant provides administrative and operational support to the Production department in a fast-paced manufacturing environment. This position supports Production Managers and Supervisors by maintaining accurate production records, coordinating administrative activities, preparing reports, tracking employee and production information, and ensuring timely completion of production-related documentation.
The position works closely with Production leadership and employees to help ensure information is accurate, organized, and readily available to support daily plant operations. Responsibilities Essential Duties and Responsibilities
Production Operations Support
Provide daily administrative support to Production Managers, Supervisors, and production leadership.
Assist with maintaining production schedules, staffing information, and operational documentation.
Collect, enter, and maintain daily production information in applicable systems and spreadsheets.
Maintain accurate records of production quantities, labor hours, downtime, scrap, rework, and other production metrics.
Prepare daily, weekly, and monthly production reports as requested.
Assist with tracking production goals, departmental metrics, and key performance indicators.
Identify missing or inconsistent information and follow up with supervisors for corrections.
Prepare materials and reports for production meetings and maintain related documentation.
Support Production leadership with special projects and process-improvement initiatives.
Employee & Staffing Support
Maintain current production employee rosters, schedules, and department information.
Assist with tracking attendance, overtime, shift assignments, and other production-related employee information.
Track employee training, certifications, qualifications, and skill-matrix information.
Assist with administrative aspects of new employee onboarding within the Production department.
Assist supervisors with maintaining required employee documentation.
Communicate production-related administrative information to employees as directed by Production leadership.
Timekeeping & Payroll Support
Assist with gathering information required for payroll processing.
Maintain supporting documentation for approved Time off, overtime, schedule changes, and payroll adjustments.
Follow company procedures regarding timekeeping and payroll confidentiality.
Reporting & Administrative Coordination
Maintain accurate spreadsheets, databases, production logs, and reports.
Enter and update production data in company systems in a timely manner.
Generate routine reports and compile information for operational reviews.
Assist with preparing presentations, charts, and other materials for production meetings.
Safety & Compliance Support
Assist Production leadership with maintaining required production and safety documentation.
Maintain records related to safety meetings, training, inspections, and other production activities as assigned.
Ensure required documentation is completed and properly maintained.
Communicate documentation or compliance issues to Production leadership.
Follow all company safety policies and procedures.
Qualifications Education and Experience Required
High school diploma or equivalent.
3+ years of administrative, clerical, operations in a manufacturing environment
Proficiency with Microsoft Office, particularly Excel, Word, Outlook, and Teams.
Experience with production reporting and operational metrics.
Experience with ERP, HRIS, timekeeping, or other business systems.
Familiarity with manufacturing terminology and production processes.
Knowledge, Skills & Abilities
Strong organizational and time-management skills.
Strong attention to detail and accuracy.
Strong data-entry and recordkeeping skills.
Excellent written and verbal communication skills.
Ability to manage multiple p
Numbers & Facts
Location
Woodbridge, Virginia
Skills
Administrative Skillsunmatched
Business Solutionsunmatched
Communication Skillsunmatched
Data Collectionunmatched
Data Entryunmatched
Data Qualityunmatched
Detail Orientedunmatched
Documentationunmatched
ERP (Enterprise Resource Planning)unmatched
HRIS/HRMSunmatched
Information Technology & Information Systemsunmatched
Leadershipunmatched
Manufacturingunmatched
Manufacturing Operationsunmatched
Metricsunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft Wordunmatched
Onboardingunmatched
Operational Auditunmatched
Operational Supportunmatched
Operationsunmatched
Organizational Skillsunmatched
Payroll Administrationunmatched
Performance Metricsunmatched
Presentation/Verbal Skillsunmatched
Process Improvementunmatched
Production Controlunmatched
Production Managementunmatched
Production Scheduleunmatched
Production Supportunmatched
Record Keepingunmatched
Records Managementunmatched
Reporting Skillsunmatched
Safety Complianceunmatched
Safety Trainingunmatched
Spreadsheetsunmatched
Staff Trainingunmatched
Time Managementunmatched
Writing Skillsunmatched
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