Join our team as a Full-Time Production Assistant with a specialized focus on payroll productions within our Professional Employer Organization (PEO). In this role, you will play a pivotal part in ensuring the accurate and timely processing of payroll-related documents and checks. Your dedication to maintaining high standards in payroll production will contribute directly to the efficiency and effectiveness of our payroll operations. If you are detail-oriented, organized, and passionate about precision in payroll processing, we encourage you to apply.
Key Responsibilities:
- Prepare and assemble payroll documents, including pay stubs, tax forms, and direct deposit notices, following established procedures.
- Review documents meticulously to ensure accuracy and compliance with company policies and regulatory requirements.
- Collaborate closely with the payroll team to prioritize tasks and meet production deadlines consistently.
- Operate check printing equipment and software proficiently to generate payroll checks accurately and efficiently.
- Conduct thorough checks of check data against payroll records, identifying and rectifying any discrepancies promptly.
- Manage the distribution of payroll checks to employees securely and in accordance with confidentiality protocols.
- Perform comprehensive quality checks on printed materials, promptly addressing any errors or inconsistencies to maintain high standards.
- Monitor production processes closely to ensure adherence to established standards and procedures.
- Assist in troubleshooting equipment issues and coordinate maintenance as needed to minimize disruptions to production.
- Maintain meticulous records of payroll production activities, including check printing logs, production schedules, and inventory levels.
- Prepare accurate reports summarizing production metrics such as output volume, turnaround times, and error rates.
- Support auditing and compliance efforts by providing documentation and data as required.
- Collaborate closely with payroll administrators, supervisors, and other team members to coordinate production workflows effectively.
- Communicate proactively with internal stakeholders to provide updates on production status and address inquiries or concerns promptly.
- Foster a positive and collaborative work environment, contributing to a culture of continuous improvement and teamwork.
Qualifications:
- High School Diploma (required)
- Previous experience in payroll processing, check printing, or related production environment is advantageous.
- Proficiency in using payroll software and check printing systems; experience with platforms such as ADP, QuickBooks, or similar is preferred.
- Exceptional attention to detail and accuracy, with the ability to maintain focus in a fast-paced production environment.
- Strong organizational and time management skills, with the ability to prioritize tasks effectively.
- Excellent communication skills, both verbal and written, with the ability to collaborate effectively with diverse teams.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Flexibility to work full-time hours, including extended hours or weekends as needed to meet production deadlines.