Job Description:
The Production Coordinator supports *** Entertainment Television’s Strategic Communications Video team by providing operational, administrative, and logistical support in producing high-quality visual storytelling that amplifies internal and external communications across complex video productions, press junkets, influencer activations, executive support and special events. This Burbank-based role supports efficient production workflows, team calendars, vendor processes, coordinates scheduling and
budget tracking, research, organization, and light production and media management as needed.
Key Responsibilities
Project Tracking and Workflow Coordination
Support producers, managers, and editors by maintaining visibility across the
team’s production and post-production slate to ensure smooth creative and
technical execution.
Help move projects through established production workflows by tracking next
steps, following up on outstanding items, and communicating status updates or
changes to the appropriate team member or internal and external stakeholders.
Maintain professional and timely communication across multiple simultaneous
projects.
Production and Event Logistics
Support producers and managers with logistical preparation for video shoots, press
junkets, remote media tours, executive presentations, internal events, and other
productions.
Coordinate crew information, parking, access, catering, travel details, hair and
make-up, and other production needs.
Provide production assistance during shoots with logistical and administrative
support as needed.
Deliver hard drives and media to DMC and other stakeholders.
Team Administration, Scheduling and Team Resources
Serve as an administrative point of coordination between Video team, Creative
Technology and Content Operations, internal communications, publicity teams and
other business partners and vendors.
Maintain the team’s production and meeting calendars, including key deadlines,
shoots, review timelines, and delivery dates.
Schedule meetings, production and technical calls, and project check-ins across
internal teams and external partners.
Prepare agendas, capture meeting notes, and distribute clear follow-ups and action
items.
Help track team availability, production coverage, and scheduling conflicts.
Maintain contact and distribution lists, reference documents, and other shared
administrative resources.
Create and maintain production documents, schedules, call sheets, technical
sheets, and standard operating procedures.
Build and update clean and visually consistent presentation decks using
established templates.
Budget, Vendor and Expense Coordination
Support budgeting by tracking estimates, invoices, expenses and following up with
vendors, stakeholders and internal business partners as changes are
communicated.
Coordinate vendor and daily hire onboarding and other required administrative
processes.
Maintain organized financial records for reconciliation and project closeout.
Post-Production and Delivery Support
Track post-production schedules, review rounds, approvals, and delivery
deadlines.
Coordinate the routing of cuts, notes, graphics, captions, cue sheets between
editors, producers and stakeholders.
Maintain organized production notes, asset lists, file structures, and delivery
records.
Assist with basic footage organization, transcriptions, uploads, downloads and
media preparation as needed.
Qualifications Basic Requirements
2+ years experience supporting production, project coordination, communications, or related
fields.
Working proficiency in Microsoft Office.
Strong organizational, communication, and multi-tasking skills.
Light video editing and file maintenance. Familiarity with Adobe Premier.
Preferred Experience
On-set or production-adjacent support experience.
Experience preparing internal presentations or creative reference materials.
Familiarity with Google Workspace tools is preferred.
Numbers & Facts
Location
Burbank, CA
Skills
Administrative Skillsunmatched
Adobe Product Familyunmatched
Billingunmatched
Budget Managementunmatched
Budgetingunmatched
Calendar Managementunmatched
Catering Servicesunmatched
Communication Skillsunmatched
Contact Managementunmatched
Executive Assistant Skills unmatched
File Maintenanceunmatched
Graphicsunmatched
Hard Drivesunmatched
Logisticsunmatched
Logistics Managementunmatched
Media Productionunmatched
Meeting Minutesunmatched
Microsoft Officeunmatched
Multitaskingunmatched
Onboardingunmatched
Operational Communicationsunmatched
Organizational Skillsunmatched
Power Amplifierunmatched
Presentation/Verbal Skillsunmatched
Press/Analyst/Public/Media Toursunmatched
Production Controlunmatched
Production Scheduleunmatched
Production Supportunmatched
Project Close-Outunmatched
Project Trackingunmatched
Project/Program Coordinationunmatched
Reconciliationunmatched
Record Keepingunmatched
Standard Operating Procedures (SOP)unmatched
Storytellingunmatched
Technical Operationsunmatched
Television Broadcastingunmatched
Time Managementunmatched
Video Editingunmatched
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