Production Coordinator - Pipeline

PRODUCTION COORDINATOR

*This is a freelance position

*Compensation range for this role is $30 - 40/hr, commensurate with experience

This role is right for you if:
You're someone who loves planning events and all the work that goes into making them happen. You will be responsible for assisting the production team in bringing to life all of Jack's creative sparks and thoughtful insights by ensuring flawless execution of assigned deliverables. You will demonstrate an understanding of the production process and are focused on learning and supporting the team.  

What you'll be doing: 

General Team Support 

• Support the team to execute project components
• Coordinate communications between team members and assist in client communications (scheduling meetings for groups, booking conference rooms, prep and print materials) 
• Ownership of meeting notes, organize follow-up action items, and circulate to teams 
• Track progress of projects to ensure timelines are followed and updated accordingly 
• File and folder nomenclature policing  

Financial + Related Administration: 

• Create and maintain tracking reports of event outreach, contract status, legal reviews, and venue/organizer/permit payment, etc.  
• Proofreading support, formatting clean-up as needed for SOW documents  
• Research and book or hire external resources as needed/directed (crew members, local purchases and rentals, facilities, travel, etc.) 
• Team timesheet tracking and report assembly as directed   
• Process invoices and assist in reconciling costs against budget as directed 

Creative + Recognition 

• Assist with event and opportunity research, presentation assembly, ideation and other creative development tasks 
• Build post-event reports and case studies to share across the agency (and presenting in all-staff meetings) 
• Graphics coordinating – organizing designs for client reviews, tracking approval status, sending to printers or developers as directed 

What you'll bring to Jack: 

• Experience or Degrees in Events, Hospitality, Theater (Stage Management, Set Design, Lighting Design, etc.), orCommunications 
• Excellent attention to detail in any project you complete 
• Expert scheduling and note-taking skills 
• Ability to work under tight deadlines 
• Problem solver ready to tackle any challenge 
• Willingness to learn and follow processes 
• Ability to be proactive, anticipate needs, and be resourceful
• Great communicator, both written and verbal, with the ability to manage up and sideways effectively
• Technical skills required: Microsoft Office, Google Workspace, Adobe Acrobat, Budgeting software (Procim is a bonus!), Expense reporting software, travel booking software.

Who you are: 

• Extraordinary! Both as a person and a multi-tasker.
• Detail-oriented. You leave nothing to chance.
• Creative problem solver. You're able to change course at the drop of a hat. 
• Cool under pressure. Ready to respond to any situation that might pop up.
• Inclusive: you actively support and engage in creating and sustaining a workplace that fosters creativity and innovation.

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