Professional Administrator, ADP2

Professional Administrator, ADP2

Ready to make a tangible impact supporting high-visibility initiatives? We are seeking a highly organized and proactive Professional Administrator to join a dynamic team tasked with increasing capacity across the company. This staff-level role offers an exciting opportunity to independently manage essential project coordination tasks, support leadership communication, and prepare executive-level materials that drive success.

Join us if you thrive in fast-paced environments, excel at managing multiple priorities, and possess a keen eye for detail. This position supports multiple directors and involves drafting communications, consolidating data, and maintaining organized documentation-all integral to our ongoing initiatives. The role is ideal for someone with strong judgment, excellent communication skills, and the ability to work autonomously while collaborating across teams.

This is a contract position with a pay rate of $41 per hour, supporting a schedule of 9/80 work hours, with the potential for conversion to a permanent role. The maximum markup rate is 36%, and the maximum bill rate is $55.76 per hour. Please note, U.S. citizenship is required, with no dual citizenship accepted.

Key Responsibilities:

• Manage and coordinate administrative and operational activities for multiple directors involved in a major company initiative
• Draft, facilitate, and distribute internal communications to ensure alignment and progress tracking
• Consolidate multi-source data and updates into clear summaries and reports
• Prepare presentations and briefing documents for leadership meetings and reviews
• Schedule, coordinate, and follow up on team activities, meetings, and milestones
• Maintain shared documents and information repositories for seamless access
• Identify gaps in information, follow up on missing inputs, and ensure timely completion of actions
• Exercise discretion when handling sensitive business information
• Provide general support to leadership on planning and project execution

Required Skills:

• Excellent written and verbal communication
• Ability to work independently and manage multiple priorities
• Proficiency in Microsoft Office Suite (PowerPoint, Excel, Outlook, Word)
• Strong organizational skills and high attention to detail
• Professional judgment, discretion, and a customer-focused mindset
• Ability to synthesize information from various sources into professional formats

Nice to Have:

• Experience supporting large-scale programs or cross-functional projects
• Data tracking, reporting, and presentation development skills
• Proven ability to build cross-team relationships
• Strong follow-through and problem-solving abilities

Preferred Education and Experience:

• Bachelor's degree or equivalent professional experience
• 2-5 years in administration, project coordination, or business support roles
• Experience supporting multiple stakeholders in a matrixed environment is a plus

Additional Requirements:

• No travel required
• Must be a U.S. citizen without dual citizenship

If you are a self-driven professional ready to contribute to impactful initiatives, apply now and take the next step in your career with us!