Professional Administrator, ADP2

Professional Administrator, ADP2

Ready to make a tangible impact supporting high-visibility initiatives? We are seeking a highly organized and proactive Professional Administrator to join a dynamic team tasked with increasing capacity across the company. This staff-level role offers an exciting opportunity to independently manage essential project coordination tasks, support leadership communication, and prepare executive-level materials that drive success.

Join us if you thrive in fast-paced environments, excel at managing multiple priorities, and possess a keen eye for detail. This position supports multiple directors and involves drafting communications, consolidating data, and maintaining organized documentation—all integral to our ongoing initiatives. The role is ideal for someone with strong judgment, excellent communication skills, and the ability to work autonomously while collaborating across teams.

This is a contract position with a pay rate of $41 per hour, supporting a schedule of 9/80 work hours, with the potential for conversion to a permanent role. The maximum markup rate is 36%, and the maximum bill rate is $55.76 per hour. Please note, U.S. citizenship is required, with no dual citizenship accepted.

Key Responsibilities:

• Manage and coordinate administrative and operational activities for multiple directors involved in a major company initiative
• Draft, facilitate, and distribute internal communications to ensure alignment and progress tracking
• Consolidate multi-source data and updates into clear summaries and reports
• Prepare presentations and briefing documents for leadership meetings and reviews
• Schedule, coordinate, and follow up on team activities, meetings, and milestones
• Maintain shared documents and information repositories for seamless access
• Identify gaps in information, follow up on missing inputs, and ensure timely completion of actions
• Exercise discretion when handling sensitive business information
• Provide general support to leadership on planning and project execution

Required Skills:

• Excellent written and verbal communication
• Ability to work independently and manage multiple priorities
• Proficiency in Microsoft Office Suite (PowerPoint, Excel, Outlook, Word)
• Strong organizational skills and high attention to detail
• Professional judgment, discretion, and a customer-focused mindset
• Ability to synthesize information from various sources into professional formats

Nice to Have:

• Experience supporting large-scale programs or cross-functional projects
• Data tracking, reporting, and presentation development skills
• Proven ability to build cross-team relationships
• Strong follow-through and problem-solving abilities

Preferred Education and Experience:

• Bachelor’s degree or equivalent professional experience
• 2-5 years in administration, project coordination, or business support roles
• Experience supporting multiple stakeholders in a matrixed environment is a plus

Additional Requirements:

• No travel required
• Must be a U.S. citizen without dual citizenship

If you are a self-driven professional ready to contribute to impactful initiatives, apply now and take the next step in your career with us!