Professional Administrator

Professional Administrator

Location: Huntsville, AL

Job ID: #72623

Duration: 6+ months - potential contract to hire

Pay Range: $35-41 - W2 hourly

U.S. Citizenship only, no dual citizenship

Job Description:

We are seeking a highly organized and proactive Professional Administrator to support a large, high-visibility initiative focused on increasing capacity across the company. This is a staff-level administrative role with independent responsibilities, distinct from a traditional administrative assistant position. The Professional Administrator will play a key role in enabling project coordination, supporting leadership communications, consolidating data and updates, and preparing executive-ready materials for multiple directors.

The ideal candidate is detail-oriented, professional, and capable of managing competing priorities in a fast-paced environment. This role requires strong judgment, clear communication, and the ability to work independently while coordinating across teams.

Key Responsibilities:

• Support several directors by managing and coordinating administrative and operational activities tied to a major company initiative
• Draft, coordinate, and distribute internal communications to support alignment, awareness, and progress reporting
• Consolidate data, status updates, and inputs from multiple teams into clear, organized summaries and reporting materials
• Prepare presentations, briefing materials, and other executive-ready documents for leadership meetings and project reviews
• Coordinate team activities, meetings, schedules, follow-ups, and action tracking across stakeholders
• Help maintain project rhythm by monitoring deadlines, deliverables, and key communication milestones
• Organize and maintain shared documents, files, and information repositories to ensure accessibility and consistency
• Identify gaps, follow up on missing information, and help drive timely completion of assigned actions
• Provide general staff support to leadership in connection with planning, coordination, and execution of project-related work
• Exercise discretion in handling sensitive or business-critical information

Skills:

• Strong written and verbal communication skills
• Demonstrated ability to work independently and manage multiple priorities with minimal supervision
• Proficiency in Microsoft Office tools, especially PowerPoint, Excel, Outlook, and Word
• Strong organizational skills and high attention to detail
• Ability to consolidate information from multiple sources and present it in a clear, professional format
• Professional judgment, discretion, and a customer-service mindset

Desired:

• Experience supporting large-scale programs, transformation efforts, or cross-functional initiatives
• Comfort working with data tracking, reporting, and presentation development
• Ability to build effective working relationships across teams and levels of leadership
• Strong follow-through and problem-solving capabilities

Education:

• Bachelors degree preferred, or equivalent relevant experience.
• 25 years of experience in administration, operations support, project coordination, business support, or a similar professional staff role
• Experience supporting multiple leaders or stakeholders in a matrixed environment preferred

Benefits provided: 401K, medical, dental, and vision, sick time as applicable to state law.

Butler America Aerospace, LLC. is an equal opportunity employer. Butler evaluates applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics. The Butler America Aerospace, LLC. EEO Policy Statement and Know Your Rights Poster is available here: Applicant and Employee Notices.

Butler America Aerospace, LLC. is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please contact the Human Resources Department at accommodations@butler.com.

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