Professional Staff Assistant 1

Los Alamos National Laboratory

Los Alamos, NM

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JOB DETAILS

SALARY

$66,100–$103,600 Per Year

SKILLS

Administrative Skills, Business Operations, Calendar Management, Communication Skills, Computer Skills, Computer Systems, Customer Relations, Customer Support/Service, Dental Insurance, Depth Perception, Detail Oriented, Event Management, Federal Government, Finance, Laboratory, Lift/Move 20 Pounds, Lift/Move 30 Pounds, Logistics, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Management, Operational Communications, Operational Improvement, Operational Strategy, Operational Support, Operations Security (OPSEC), Oracle, Organizational Skills, Process Management, Procurement Planning, Project Execution, Project Planning, Purchasing/Procurement, Regulations, Safety Process, Team Lead/Manager, Time Management, Travel Planning, Tuition Fees, United States Citizen, Vision Plan

LOCATION

Los Alamos, NM

POSTED

7 days ago

What You Will Do

Professional Staff Assistant 1
The MST-15 Group Office seeks a highly organized, proactive, and experienced Professional Staff Assistant to provide administrative and operational support to a dynamic, mission-focused organization. This role offers the opportunity to work closely with Group Managers programs to support a wide range of internal and external operational needs.

As the PSA, you will be responsible for the coordination of business operations, communication, project planning, and customer interface functions across MST-15. You will manage processes related to communications, purchasing, event planning, calendar management, domestic and foreign travel, and project execution. This position requires a motivated, detail-oriented professional who can manage complex tasks independently, adapt to changing priorities, and operate with a high degree of professionalism, discretion, and integrity.

Key Responsibilities

Provide direct support to group leadership and staff across administrative, operational, and logistical needs.
Maintain and manage group leader calendars, travel arrangements (domestic and foreign), and correspondence workflows.
Act as the first point of contact for internal and external customers, ensuring timely, professional responses and coordination.
Organize and support events, meetings, visits, workshops, and classified briefings, including logistics, communications, and follow-up actions.
Develop and implement administrative systems, procedures, and tools to improve operational efficiency and compliance.
Oversee business operations in collaboration with Finance, Procurement, and Security teams.
Serve as a liaison to stakeholders across the Laboratory and federal agencies to ensure alignment with policies, regulations, and mission needs.

Professional Staff Assistant 1 ($66,100 - $103,600)

Keeping the group leaders informed of non-technical, administrative matters (e.g., travel, procurement, Oracle Time and Labor (OTL), space issues, policies and procedures, etc.).
Providing oversight of the administrative functions and support of the group offices.
Managing complex calendars for group management staff.
Support management of office space.
Onboard/off-board employees.
Under established directions, coordinate audit and assessment schedules.
Supporting and completing special projects, across the group.

What You Need

Minimum Job Requirements:

Experience coordinating data call responses.
Experience with calendar management.
Experience with Outlook, Excel, PowerPoint, and Word.
Experience effectively communicating with all levels of internal and external personnel, including the ability to build effective working relationships.
Experience with coordinating logistics such as scheduling meetings, booking conference rooms.
Ability to obtain and maintain a Q clearance which often requires US citizenship.

Education/Experience: Position requires a Bachelor's Degree and 2 years related experience; or, an equivalent combination of education and experience directly related to the occupation. Undergraduate coursework may be expected at this level.

Desired Qualifications:

Ability to quickly learn new skills/techniques and adapt to changing environments.
Ability to work within a team to achieve common goals.
Ability to follow instructions, procedures, plans and Laboratory requirements.
Basic knowledge of and experience with computer systems and applications.
Ability and willingness to follow safety and security procedures.
Ability to obtain a Q clearance and Human Reliability Program certification.

Essential Job Functions(can perform with or without reasonable accommodation): Peripheral vision, depth perception, reading vision and distance vision (corrected), ability to hear in a normal range (500 to 3000 Hertz), standing, walking, and lifting 20-30 pounds.

Work Location: The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.
Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.

Note to Applicants: A current C.V. or resume with at least the following information is required: educational background, work experience, and degree dates. Degrees in a STEM field beyond the minimum requirement count toward years of related experience. References will not be contacted without applicant permission.

Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.
Where You Will Work

Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:

PPO or High Deductible medical insurance with the same large nationwide network
Dental and vision insurance
Free basic life and disability insurance
Paid maternity and parental leave
Award-winning 401(k) (6% matching plus 3.5% annually)
Learning opportunities and tuition assistance
Flexible schedules and time off (PTO and holidays)
Onsite gyms and wellness programs
Extensive relocation packages (outside a 50 mile radius)

Additional Details

Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

Clearance: Q(Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance, and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.

*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.

New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.

Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call (505)-664-6947.

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About the Company

Los Alamos National Laboratory

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