Professional Staff Assistant 2

Los Alamos National Laboratory

Los Alamos, NM

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JOB DETAILS

SKILLS

Administrative Policies, Administrative Skills, Ariba, Biology, Business Solutions, Calendar Management, Communication Skills, Computer Skills, Cross-Functional, Customer Support/Service, DOE Clearance, DOE-Q (Top Secret Restricted Data), Decision Support, Dental Insurance, Detail Oriented, Documentation, Earth Sciences, Establish Priorities, Expense Reports, Follow Through, Laboratory, Leadership, Microsoft Office, Microsoft SharePoint, Multitasking, Operations Security (OPSEC), Oracle Applications, Organizational Skills, Plan Meetings, Prepare Correspondence, Presentation/Verbal Skills, Problem Solving Skills, Process Flow, Process Improvement, Process Management, Record Keeping, Strategic Planning, System Operations, Time Management, Travel Planning, Tuition Fees, United States Citizen, Vision Plan, Willing to Travel, Writing Skills

LOCATION

Los Alamos, NM

POSTED

1 day ago

What You Will Do

The Associate Laboratory Directorate for Chemical, Earth, and Life Sciences (ALDCELS) is seeking a Professional Staff Assistant 2 to join our team and provide senior-level administrative support. We are seeking a highly motivated and customer-service-focused individual to work in our exciting and fast-paced organization. In this role you will be responsible for executing the following:

Manage complex calendars, scheduling, and prioritization for senior level executives.
Coordinate meetings, agendas, briefing materials, and follow-up action items.
Serve as a trusted liaison between our executives, internal teams (Division, Group and Team level), and external stakeholders.
Prepare professional correspondence, presentations, reports, and executive communications.
Handle confidential and sensitive information with discretion and professionalism.
Coordinate domestic and international travel arrangements, itineraries, and expense reporting.
Anticipate executive needs and proactively solve administrative and operational challenges.
Track priorities, deadlines, and strategic initiatives to ensure timely execution.
Support executive decision-making through research, organization, and information management.
Plan and coordinate high-level meetings, events, and leadership engagements.
Maintain organized records, filing systems, and operational documentation.
Partner cross-functionally to improve processes, communication flow, and executive efficiency.
Provide high-level administrative support in a fast-paced, dynamic environment.
Manage competing priorities while maintaining exceptional attention to detail.
Act as a professional representative of the office and organization
Support special projects and strategic initiatives as assigned.

What You Need

Minimum Job Requirements:

Administrative Support

Experience successfully working on a team to provide high-level administrative support in a fast-paced office environment by serving as the first point of contact for internal and external customers.
Proven ability to interact effectively with all levels of internal and external personnel, including networking with senior-level internal and external personnel.
Excellent customer service skills.
Proven experience taking a proactive approach to problem-solving with strong decision-making skills.
Proven competence managing calendars, coordinating complex meetings, arranging/processing travel, and placing procurements.
Proven ability to work with, and appropriately handle, sensitive information.
Advanced knowledge of the Laboratory's organizational structure and administrative policies, practices, and procedures.

Organization and Time Management

Ability to organize, prioritize, and follow-through to completion on multiple tasks, often under strict deadlines, with frequent interruptions, and changing priorities.
Proficient using tools to organize and manage processes and actions with a proven ability to maintain detailed tracking of information.

Communication

Proficient at writing and formatting internal and external correspondence and emails.
Excellent oral and written communication skills.

Business Systems

Experience using Lab-wide systems (Oracle, Time and Labor, Concur, Ariba, etc.) and business software (Microsoft Office, SharePoint, MS Teams, etc.).
Strong computer skills.

Personal Leadership

Ability to adapt to new work environments, personnel, and work locations.

Education Required:

A bachelor's degree in a related field and a minimum five years of related experience, or an equivalent combination of education and experience.

Desired Qualifications:

Active DOE Q-Clearance
Experience organizing large meetings or events.
Experience working with and appropriately handling classified information.

Work Environment:

Work Location: The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.

Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.

Note to Applicants:

Along with a resume, please submit a detailed cover letter addressing all required and desired skills.

While the posted salary range for this position is broad, it is highly unusual for selected applicants to be hired at the top end of the range and more common for selected candidates to grown into the full salary band over time.

Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.

Where You Will Work

Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:

§ PPO or High Deductible medical insurance with the same large nationwide network

§ Dental and vision insurance

§ Free basic life and disability insurance

§ Paid childbirth and parental leave

§ Award-winning 401(k) (6% matching plus 3.5% annually)

§ Learning opportunities and tuition assistance

§ Flexible schedules and time off (PTO and holidays)

§ Onsite gyms and wellness programs

§ Extensive relocation packages (outside a 50 mile radius)
Additional Details

Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

Clearance: Q(Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance, and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.

*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.

New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.

Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.

Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call (505)-664-6947.

About the Company

Los Alamos National Laboratory

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