Professional Support Coordinator (Partial Year)

Posting Details

Posting Details

Posting Number S15618P Working Title Professional Support Coordinator (Partial Year) Department COE-Latino Achv&Success in Ed About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

As the 4th largest public college of education in the country and the 3rd largest college at UGA, the Mary Frances Early College of Education (MFE COE) improves the lives of residents of Georgia and beyond through our instruction, research, and service. The MFE COE is a comprehensive college with disciplines focused on teacher preparation, counseling and human development, communication sciences, human movement sciences, career development, student affairs, and educational administration and policy. We place significant emphasis on graduate education with approximately 40% of our students at the graduate level, making us the second largest college at UGA with respect to graduate education.

College/Unit/Department website https://coe.uga.edu/directory/latino-achievement/ Posting Type External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Non-Benefits Eligible Full/Part time Part Time Work Schedule Additional Schedule Information

This position will be up to 20 hours/week.

Advertised Salary Commensurate with Experience Posting Date 08/18/2026 Open until filled Yes Closing Date Proposed Starting Date 01/01/2027 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title Academic Program Assistant II FLSA Non-Exempt FTE .50 Minimum Qualifications

High school diploma or equivalent and 2 years of related experience

Preferred Qualifications Position Summary

Provides administrative, organizational, and outreach support to promote and represent the organization and brand as a socially responsible force internally and in the community. Assists with administrative tasks, supports events, provides management/logistical research projects, and supports grant development.

This is a partial-year position aligned with the academic year calendar.

Knowledge, Skills, Abilities and/or Competencies

• Strong organizational skills
• Strong communication skills (English/Spanish)
• Strong writing skills (English/Spanish)
• Understanding of grant writing
• Understanding of data management

Physical Demands

Sitting and standing for extended periods of time.

Is driving a responsibility of this position? Yes Is this a Position of Trust? No Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Administrative & Operational Support to CLASE

Provides comprehensive administrative and operational support to ensure the effective functioning of CLASE and alignment with its mission and strategic priorities.

• Maintain and regularly update the CLASE website to ensure accurate, accessible, and mission-aligned content.
• Organize and manage digital infrastructure (e.g., OneDrive) to support efficient document storage, retrieval, and collaboration.
• Coordinate scheduling and calendar management for the Executive Director, including prioritizing meetings with internal and external stakeholders.
• Support communications by responding to inquiries, drafting correspondence, and submitting communications and marketing requests.
• Manage procurement and distribution of program materials and supplies; oversee mailings and related logistics.
• Provide general administrative coordination to support research, outreach, and partnership activities.

Percentage of time 40 Duties/Responsibilities

Research Project Logistics & Data Management

Supports the implementation of rigorous, evidence-based research initiatives aligned with CLASE's mission to improve outcomes for Latine communities across the P-20 continuum.

• Coordinate and track research project activities using tools such as Airtable and OneDrive to ensure timely and organized execution.
• Manage research logistics including participant recruitment support, ordering ClinCards, and processing participant payments in accordance with institutional policies.
• Maintain accurate, secure, and well-organized research data and documentation using a high standard of ethical practice and confidentiality.
• Assist with project coordination across multidisciplinary teams and external partners.
• Contribute to continuous process improvement to strengthen research operations and data integrity.

Percentage of time 20 Duties/Responsibilities

Grant Development & Funding Support

Contributes to the development of external funding proposals that advance CLASE's research, outreach, and partnership initiatives.

• Conduct proactive searches to identify and track potential funding opportunities aligned with CLASE's strategic priorities.
• Assist in preparing grant proposals, including drafting narrative sections, compiling literature reviews, and developing supporting visuals and documentation.
• Collaborate with internal and external partners to gather required materials and ensure timely submission of proposals.
• Maintain organized records of funding opportunities, submissions, and outcomes.

Percentage of time 20 Duties/Responsibilities

Community Outreach, Engagement & Partnership Support

Supports initiatives that position CLASE as a trusted, socially responsible partner within the community and advance dissemination of research and resources

• Serve as a liaison with schools, community organizations, and stakeholders, representing CLASE with professionalism, cultural responsiveness, and integrity.
• Coordinate and support outreach initiatives, events, and meetings that promote engagement and knowledge-sharing.
• Communicate effectively with diverse audiences via email, phone, and in-person interactions to strengthen relationships and partnerships.
• Assist in disseminating research findings and resources to educators, policymakers, and community partners.
• Support efforts to build and sustain local, national, and international collaborations aligned with the unit's mission.

Percentage of time 20

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Oscar Jimenez-Castellanos Recruitment Contact Email Oscar.JimenezCastellanos@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter
• List of References with Contact Information

Optional Documents