Program Administrative Assistant

Donatech Corporation

Middletown, RI

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JOB DETAILS

JOB TYPE

Full-time

SKILLS

Administrative Skills, Background Investigation, Communication Skills, Data Management, Data Quality, Documentation, Documentation Standards, Driver's License, Information Architecture, Information/Data Security (InfoSec), Microsoft Excel, Microsoft Office, Microsoft SharePoint, Microsoft Word, Military, Organizational Skills, Presentation/Verbal Skills, Team Player, Time Management, Typing, United States Citizen, Willing to Travel, Writing Skills

LOCATION

Middletown, RI

POSTED

1 day ago

Position would require the candidate to be a W2 employee of Donatech. US Citizenship Required. • Secure Data Transfer & Management: o Serve as a Data Transfer Agent, ensuring the integrity and security of information as it moves between systems. o Strictly adhere to established protocols for handling controlled and sensitive data. • Transcription & Documentation: o Transcribe technical discussions, handwritten notes, into polished, professional documents. o Demonstrate high typing speed and superior command of grammar and technical terminology. • Meeting Support: o Attend program meetings to record comprehensive minutes, tracking action items, decisions, and deadlines. o Distribute finalized summaries to stakeholders in a timely, organized manner. • Information Architecture & File Organization: o Maintain and audit physical and digital filing systems to ensure rapid retrieval of critical program documents. o Standardize naming conventions and folder structures to improve team efficiency. • Security & Compliance: o DoD Clearance: Active Department of Defense (DoD) Secret or Top Secret clearance is highly preferred. Candidates must, at minimum, be eligible to undergo a background investigation and be a U.S. Citizen. • Travel & Mobility: o Willingness and ability to travel (up to [Insert %] of the time) to support off-site meetings, program reviews, or data couriering to customer locations. o Must possess a valid driver’s license and reliable transportation. Technical Skills & Qualifications • Software Proficiency: Advanced knowledge of Microsoft Office 365 (Word, Excel, SharePoint, and Teams). • Organizational Skills: Proven ability to manage competing priorities in a fast-paced environment. • Communication: Exceptional verbal and written communication skills, specifically in a professional or military-industrial context. • Years of Experience Required (if any): o 3-5 years • Education Level Required: • HS Diploma / AS Administration • How will the contractor’s success be measured? o Maintains proactive behaviors o Generates professional and comprehensive documentation o Integrates with team dynamics • Culture o Collaborative on-site team environment

About the Company

Donatech Corporation

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