Program & Administrative Coordinator

Program & Administrative CoordinatorThis position is part-time, 20 hours/week with flexibility on business hours. The position is hybrid - work is mostly remote, but there may be a need for some in-person for setup during events.Required Education:High School Diploma or EquivalentRequired Skills, Knowledge, and Experience:Strong administrative support experience in a fast-paced professional environment.Excellent organizational and time management skills with the ability to prioritize multiple projects and deadlines.Exceptional attention to detail and accuracy when processing reports, maintaining records, and tracking program data.Experience coordinating meetings, travel arrangements, and expense reports.Proficiency with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).Strong written and verbal communication skills with the ability to interact professionally with internal and external stakeholders.Job Summary:Support designated governance and member services staff members, including entering/processing expense reports, entering meeting requests in Short's Travel portal, and providing other administrative assistance support.Prepare for and support the 2026-27 programs and awards listed below, including but not limited to tracking attendance for programs and events, identifying missing nominations, and updating rosters.Division II Award of ExcellenceDivision II FAR InstituteDivision II -Specific Apple Training InstituteDivision II Enhanced Attendance at Impact Forum and Professional Development Workshop for Compliance AdministratorsManage requests for apparel, gear, gifts, and other trinkets for the NCAA Convention and other Division II programs and events, including:Researching items to be orderedEntering requisitionSelecting items to orderWorking with purchasing and/or vendor to order itemsTracking shipmentsCounting items when received and perform a quality checkProcess waiver case closeouts.Other support and meeting/travel planning for committees, programs, events, and initiatives.**Only those lawfully authorized to work in the designated country associated with the position will be considered.****Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.**