Program Administrative Specialist

Guidehouse

Bethesda, MD

JOB DETAILS
SALARY
$49,000–$81,000 Per Year
SKILLS
Adjudication, Analysis Skills, Calendar Management, Communication Skills, Corporate Funding, Cross-Functional, Decision Support, Department of Health and Human Services, Detail Oriented, Documentation, Employee Assistance Plan, Integrated Circuits (ICs), Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, National Institutes of Health (NIH), Onboarding, Operational Improvement, Operations Management, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Project/Program Management, Records Management, Research Skills, Security Clearance, Standard Operating Procedures (SOP), Team Player, Time Management, Tuition Reimbursement, United States Citizen, United States Department of Defense (DoD), Willing to Travel, Writing Skills
LOCATION
Bethesda, MD
POSTED
Today
Operations Management Coordinator

Travel Required: None

Clearance Required: Ability to Obtain Public Trust

What You Will Do:

  • Support coordination of NIH reorganization activities by helping track timelines, action items, and deliverables.
  • Assist with engaging stakeholders across National Institutes of Health (NIH) Institutes and Centers (ICs) by gathering input and supporting meeting preparation and follow-up.
  • Help develop and update reorganization materials, including org charts, tracking logs, and basic documentation.
  • Track multiple workstreams and provide status updates, highlighting any risks or delays to the team.
  • Support updates to policies, procedures, and SOPs to reflect new organizational structures.
  • Assist with scheduling and coordinating meetings, workshops, and working sessions.
  • Conduct basic research and analysis to support understanding of current-state operations and potential improvements.

What You Will Need:

  • Minimum of Bachelor's Degree in relevant field.
  • One(1) + year of professional experience in any of the following; project management, stakeholder engagement, communication (written and verbal), records management, compliance, and privacy programs.
  • Proficiency with MS Office tools: Word, Excel, PowerPoint.
  • Strong attention to details.
  • Demonstrated ability to track and manage concurrent workstreams, competing deadlines, and cross-functional dependencies in a fast-paced environment.
  • Strong written and verbal communication skills to support stakeholder engagement, facilitate working sessions, and clearly convey updates across diverse audiences.
  • Must be able to travel to the client site in Bethesda, MD as needed.
  • US Citizen and Green Card holders only.
  • Must be able to OBTAIN and MAINTAIN a Federal or DoD "PUBLIC TRUST"; candidates must obtain approved adjudication of their PUBLIC TRUST prior to onboarding with Guidehouse. Candidates with an ACTIVE PUBLIC TRUST or SUITABILITY are preferred.

What Would be Nice to Have:

  • Demonstrated experience working with NIH Institutes and Centers (ICs) and understanding of NIH governance, operations, and stakeholder landscape or other Health and Human Services (HHS) organization.
  • Experience supporting organizational transformation efforts, including restructuring, centralization, or realignment initiatives, with awareness of policy, workforce, and process impacts.
  • Experience working with a wide range of stakeholders, such as agency staff, central offices, and external partners, with the ability to collaborate across organizations to support alignment and decision-making

The annual salary range for this position is $49,000.00-$81,000.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

  • Medical, Rx, Dental & Vision Insurance
  • Personal and Family Sick Time & Company Paid Holidays
  • Parental Leave
  • 401(k) Retirement Plan
  • Group Term Life and Travel Assistance
  • Voluntary Life and AD&D Insurance
  • Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
  • Transit and Parking Commuter Benefits
  • Short-Term & Long-Term Disability
  • Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
  • Employee Referral Program
  • Corporate Sponsored Events & Community Outreach
  • Care.com annual membership
  • Employee Assistance Program
  • Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)
  • Position may be eligible for a discretionary variable incentive bonus

About the Company

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Guidehouse