Program Administrative Specialist

Operations Management Coordinator

Travel Required: None

Clearance Required: Ability to Obtain Public Trust

What You Will Do:

• Support coordination of NIH reorganization activities by helping track timelines, action items, and deliverables.
• Assist with engaging stakeholders across National Institutes of Health (NIH) Institutes and Centers (ICs) by gathering input and supporting meeting preparation and follow-up.
• Help develop and update reorganization materials, including org charts, tracking logs, and basic documentation.
• Track multiple workstreams and provide status updates, highlighting any risks or delays to the team.
• Support updates to policies, procedures, and SOPs to reflect new organizational structures.
• Assist with scheduling and coordinating meetings, workshops, and working sessions.
• Conduct basic research and analysis to support understanding of current-state operations and potential improvements.

What You Will Need:

• Minimum of Bachelor's Degree in relevant field.
• One(1) + year of professional experience in any of the following; project management, stakeholder engagement, communication (written and verbal), records management, compliance, and privacy programs.
• Proficiency with MS Office tools: Word, Excel, PowerPoint.
• Strong attention to details.
• Demonstrated ability to track and manage concurrent workstreams, competing deadlines, and cross-functional dependencies in a fast-paced environment.
• Strong written and verbal communication skills to support stakeholder engagement, facilitate working sessions, and clearly convey updates across diverse audiences.
• Must be able to travel to the client site in Bethesda, MD as needed.
• US Citizen and Green Card holders only.
• Must be able to OBTAIN and MAINTAIN a Federal or DoD "PUBLIC TRUST"; candidates must obtain approved adjudication of their PUBLIC TRUST prior to onboarding with Guidehouse. Candidates with an ACTIVE PUBLIC TRUST or SUITABILITY are preferred.

What Would be Nice to Have:

• Demonstrated experience working with NIH Institutes and Centers (ICs) and understanding of NIH governance, operations, and stakeholder landscape or other Health and Human Services (HHS) organization.
• Experience supporting organizational transformation efforts, including restructuring, centralization, or realignment initiatives, with awareness of policy, workforce, and process impacts.
• Experience working with a wide range of stakeholders, such as agency staff, central offices, and external partners, with the ability to collaborate across organizations to support alignment and decision-making

The annual salary range for this position is $49,000.00-$81,000.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

• Medical, Rx, Dental & Vision Insurance
• Personal and Family Sick Time & Company Paid Holidays
• Parental Leave
• 401(k) Retirement Plan
• Group Term Life and Travel Assistance
• Voluntary Life and AD&D Insurance
• Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
• Transit and Parking Commuter Benefits
• Short-Term & Long-Term Disability
• Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
• Employee Referral Program
• Corporate Sponsored Events & Community Outreach
• Care.com annual membership
• Employee Assistance Program
• Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)
• Position may be eligible for a discretionary variable incentive bonus