Program Administrative Specialist - CII

Job Description Summary & Additional Information

Organization's Summary Statement:

This position involves assisting in the implementation and configuration of the department's data visualization on the PowerBI platform, ensuring seamless data integration and optimization. Key responsibilities include visualizing data through graphical representations, developing queries, generating comprehensive reports, and summarizing project data trends and insights through dashboards, charts, and tables. The role also entails analyzing and validating new reports, dashboards, and features within various digital platforms (e-Builder, KFS, FMS, Workday, and PowerBI) using Python and SQL, ensuring the accuracy and functionality of data-driven tools. Additionally, the incumbent will provide administrative support to the Project Controls team and e-Builder users, perform basic mathematical computations for summarizing project data, prepare ad-hoc reports including, but not limited to, monthly program briefing, Time Tracking Module (TTM) adjustments, Project Management Expense Recovery (PMER), and develop standard operating procedures (SOPs) and instructional manuals to support the department's continuous learning center mission.

Physical Demands:

While position is not physically demanding, the incumbent must be able to perform well under strict deadlines. Position requires limited lifting of project drawings sets and boxes of project files. Incumbent should be able to lift up to 40 pounds. Position may be mentally taxing, requiring incumbent to move rapidly and easily from one assignment to another. Travel to construction sites may be needed which requires ability to navigate uneven surfaces.

This position is in a non-essential category and is telework eligible up to 2 days per week based on the needs of the department.

Preferences:

Experience with programming languages, i.e., Python, SQL, etc.

Experience with project management information systems, i.e., e-Builder, etc.

Experience with data visualization platforms, i.e., Power BI, Tableau, etc.

Experience with Microsoft Office applications, including Excel, Word, Adobe Acrobat, etc.

Experience in establishing and maintaining effective working relationships.

Experience handling sensitive materials with discretion and tact, and presenting ideas and information clearly and concisely, both orally and in writing.

Experience functioning in a team-oriented environment, taking on new tasks with enthusiasm and energy.

Licenses/ Certifications:

Although driving a State Vehicle is not a requirement for this position, travel by foot or vehicle may be required from time to time for meetings, deliveries, etc. across campus. If driving a state vehicle, incumbent must possess a valid class C Driver's license or equivalent with fewer than six points.

Required Application Materials:

N/A

Best Consideration Date:

N/A

Posting Close Date:

September 9, 2026

Open Until Filled:

No

Minimum Qualifications

EDUCATION: Bachelor's Degree

EXPERIENCE: Four years experience in administrative staff work.

OTHER:

REQUIRED KNOWLEDGE/SKILLS/ABILITIES:

Working knowledge of reference and research methods and techniques used in collecting, compiling, and organizing data and information, working knowledge of analytical and statistical principles and techniques. Skill in the use of office automation software and its applications, ability to establish and maintain effective working relationships, to handle sensitive materials with discretion and tact, to present ideas and information clearly and concisely, both orally and in writing; to perform mathematical computations; to present statistical material in chart and graph form. Ability to independently handle multiple tasks and set priorities.

OTHER:

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

CONDITIONS OF EMPLOYMENT:

N/A

Job Risks

Not Applicable to This Position

Department

VPA-FM-P&C-Planning & Construction-Ops

Worker Sub-Type

Staff Contractual (C2) (Fixed Term)

Salary Range

Benefits Summary

For more information on Staff Contractual CII benefits, select this link .

Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.

Employment Eligibility

The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization. Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.

EEO Statement

The University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University's Equal Employment Opportunity Statement of Policy.

Title IX Non-Discrimination Notice

Resources

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